URS_Series_Wbnr_1-Awareness-Oct-Nov_2015-Presentation_v5.pptx

URS_Series_Wbnr_1-Awareness-Oct-Nov_2015-Presentation_v5.pptx

Unified Registration System Training Series Webinar 1: Awareness October 29, 30 and November 3 and 5, 2015 Office of Research and Information Technology Agenda Unified Registration System (URS) Overview Deactivation Statistics Regulatory Schedule Key Changes Coming Outreach & Training Impacts on State Operations 2 Office of Research and Information Technology

URS Overview What is the Unified Registration System? Why did FMCSA undertake the URS rulemaking? Who is required to comply with this rule? 3 Office of Research and Information Technology What is the Unified Registration System? A new online registration system that will streamline and simplify the Federal Motor Carrier Safety Administrations (FMCSA) registration process: Combining multiple registration processes Consolidating information technology systems Consolidating multiple forms into a single registration process

A clearinghouse and depository of information on all entities regulated by the Agency 4 Office of Research and Information Technology Why did FMCSA undertake the URS rulemaking? To simplify the registration process and to save time from filling out paperwork To maintain more accurate information on the entities subject to FMCSAs jurisdiction To implement provisions required by legislation ICC Termination Act of 1995 Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users 5

Office of Research and Information Technology Who is required to comply with this rule? All entities regulated by the Agency: Motor Carriers Intermodal Equipment Providers (IEPs) Hazardous Materials Safety Permit Applicants/Holders (HMSPs) Brokers Freight Forwarders Cargo Tank Facilities 6 Office of Research and Information Technology

URS Features and Benefits Simplified processes and combined forms, using a single online, interactive application Reduced paperwork and errors Reduced application review and approval times, increasing efficiency Improved accountability Raises the bar for safety 7 Office of Research and Information Technology URS Features and Benefits, cont. Users can print a summary of the application for registration, upload

documents and submit payment for fees Users can save an incomplete application for 30 calendar days URS will electronically screen all applications to identify high risk carriers, including potential reincarnated carriers 8 Office of Research and Information Technology USDOT Number Deactivation Statistics 35,000 30,000 25,000 20,000 15,000

Notified Updated Deactivated Reactivated 10,000 5,000 0 Total deactivations (Mar 2014 - Sep 2015) = 275,295 As of 09/25/2015 Office of Research and Information Technology 9 Key URS Provisions in December 2015 Key Change:

New Applicants will use the new online registration process (MCSA-1)* Key provisions that will not change: All existing entities with a USDOT, MC, or FF number, or combinations of them will continue to use existing agency forms and processes to conduct biennial updates, seek additional registration authorities, make administrative filings, and other registration-related transactions State and industry officials will continue to follow current processes and check existing systems to ensure that motor carriers and other regulated entities have the proper authority *Excluding Non-North American and Mexican Long Haul carriers Office of Research and Information Technology 10

Impacts on State Operations USDOT Number Issuance New process in some states Resources for motor carriers and other entities Online training FMCSA Contact Center with online tools Trade associations 3rd-party permitting service providers Unified Carrier Registration No change Unified Carrier Registration (UCR) is completely separate and distinct from the Federal URS State-based registration system enacted August 10, 2005 replaced the Single State Registration System (SSRS) 11 Office of Research and Information Technology Key URS Changes in September 2016

USDOT# will be the sole identifier FMCSA will discontinue issuing MC#s, FF#s One streamlined electronic registration process Electronic filings only No more paper or faxes Registration will cost $300 per registration requested on an application All applications will be automatically screened to assess safety risk, including risk for reincarnation 12 Office of Research and Information Technology Key URS Changes in September & December 2016 September 30, 2016: New carriers Insurance filings for New Private HAZMAT and Exempt-For Hire Carriers Service of process agent filings for New Private and Exempt-For Hire Carriers (BOC-3)

December 31, 2016: Existing carriers Insurance filings for Existing Private HAZMAT and Exempt-For Hire Carriers Service of process agent filings for Existing Private and Exempt-For Hire Carriers (BOC-3) Office of Research and Information Technology 13 URS Timeline December 12, 2015 Electronic filing only using MCSA-1 online application process for new applicants (excluding Non-North American and Mexican

Long Haul carriers) September 30, 2016 December 31, 2016 All entities must update their name, form of business or address within 30 days of change Existing private and exempt for-hire carriers required to have BOC-3 on file, to avoid enforcement Insurance filing required for new exempt for-hire and

private HM, before registration granted Existing exempt for-hire and private HM carriers required to have evidence of financial responsibility of file, to avoid enforcement. BOC-3 form required for new private and exempt for-hire carriers, before registration granted All new applicants are subject to a registration fee, for each registration requested All entities will be required to use the electronic process to

request any new registration Office of Research and Information Technology 14 15 2/26/20 Page 15 Office of Research and Information Technology URS Outreach Efforts Notification and Warning Letters Information Sharing with States and motor carrier associations Social Media Satellite Radio Interviews

Outreach Materials 16 Office of Research and Information Technology URS Webinars/Training Schedule Awareness webinars (all times Eastern) Thursday, October 29, 2015 Thursday, October 29, 2015 Friday, October 30, 2015 Friday, October 30, 2015 Tuesday, November 03, 2015 Tuesday, November 03, 2015 Thursday, November 05, 2015 Thursday, November 05, 2015 10:0011:30 a.m. 2:003:30 p.m.

10:0011:30 a.m. 2:003:30 p.m. 10:0011:30 a.m. 2:003:30 p.m. 10:0011:30 a.m. 2:003:30 p.m. System Demonstration webinars Thursday, November 19, 2015 Thursday, November 19, 2015 Friday, November 20, 2015 Friday, November 20, 2015 Tuesday, December 01, 2015 Tuesday, December 01, 2015 Thursday, December 03, 2015 Tuesday, December 15, 2015 10:0011:30 a.m.

2:003:30 p.m. 10:0011:30 a.m. 2:003:30 p.m. 10:0011:30 a.m. 2:003:30 p.m. 10:0011:30 a.m. 2:003:30 p.m. 17 Office of Research and Information Technology Resources For more information on URS requirements, or to complete a biennial update, carriers can visit www.fmcsa.dot.gov/urs. Carriers can find more FMCSA registration and licensing FAQs and submit their questions online at www.fmcsa.dot.gov/ask. Carriers can view and update their information online using

the FMCSA Portal at: https://portal.fmcsa.dot.gov/login FMCSA Contact Center 800-832-5660 Hours of Operation: MF 8:00am8:00pm ET 18 Office of Research and Information Technology URS Summary December 12, 2015: Electronic filing only using MCSA-1 online application process for new applicants* Existing entities will use current processes September 30, 2016: URS is fully operational USDOT Number is sole identifier, Docket (MC, FF) numbers will no longer be issued Electronic applications onlypaper forms no longer accepted Registration will cost $300 per registration requested on an application, including a

separate fee for safety registration December 31, 2016 Insurance filings for Existing Private HAZMAT and Exempt-For Hire Carriers must be on file Service of process agent filings for Existing Private and Exempt-For Hire Carriers (BOC-3) must American be on fileand Mexican Long Haul carriers *Excluding Non-North Office of Research and Information Technology 19 Contact Information Jeff Loftus, URS Team Lead and Chief, Technology Division [email protected] / 202-385-2363

Jon Dierberger, Division Administrator Tennessee [email protected] / 615-781-5782 Andrew Eno, Division Administrator Oregon [email protected] / 503-399-5775 Jon McCormick, Division Administrator North Carolina [email protected] / 919-256-9672 Ken Riddle, Director, Office of Registration and Safety Information [email protected] / 202-366-9616 Max Strathman, Division Administrator Kansas [email protected] / 785-228-9238 Ext 228 Office of Research and Information Technology 20

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