Title

Title

Region 4 Communications Committee Greg Burk Communications Committee Chair Bob Parro Communications Committee Member Region 4 Meeting January 22, 2011 Region Information Management Coordinators (IMCs) Each of 10 IEEE global regions has Region Information Management Coordinator (IMC) Formerly ECC Region IMCs are trained on vTools vTools = Volunteer Tools

Online training availablevtools.ieee.org One of Region IMCs roles train Section IMCs Section Chairs must designate Section IMC Region 4 IMC (Greg Burk) will train them 2 Oct 16, 2010 vTools Onlinevtools.ieee.org 3 Oct 16, 2010 vTools Projects (Tools) in

Production 1. vTools Meetings and L31 Including credit card payment functionality 2. 3. 4. WebInABox Voting Web Conferencing DimDim now 4

Oct 16, 2010 vTools Meetings Meetings Posting Collection of meeting data Credit card handling Available to R1-R7 sections with CB accounts R8-R10 support planned for 4Q11 Complements family of products from Conference Services for larger events Internet Conferencing

Meetings and Conferences Management Teleconferencing 5 Oct 16, 2010 vTools Meetings Features On-line meeting registration Form for entering meeting info L31 Meeting report (only need to add attendee information) RSS, iCal, and other feeds of meetings and L31s Calendar support Badge printing, meal tickets Notice of meeting for display on a web site

without webmaster involvement Feeds meeting information to myIEEE Credit card support now available 6 Oct 16, 2010 WebInABox Simple web site creation Wizard-like interface Data driven and automatically updated (set it and forget it) Calendar for all units automatically pulled from meetings tool Automatically pulls officer data from IEEE databases

Enables common look and feel No webmaster involvement required Stable, in Production 7 Oct 16, 2010 WebInABox Simple web site creation Wizard-like interface Data driven and automatically updated (set it and forget it) Calendar for all units automatically pulled from meetings tool Automatically pulls officer data from IEEE databases

Enables common look and feel No webmaster involvement required Stable, in Production 8 Oct 16, 2010 WebInABox Generated section websites provide: Home Page welcome message, auto expiring announcements, and a picture Calendar Page - lists section events from vTools.Meetings Officer Information Page - lists section officer information* (Volunteers can specify what officers' information should be shown: name, position, e-mail, phone,

etc.) Other Units Page - information on chapters, affiliate groups, student branches* Blog Page pulls information from your blog on EWH or elsewhere Links Page - a number of IEEE links plus custom links specified by volunteers * Data pulled from central IEEE data source as reported to IEEE. 9 Oct 16, 2010 Voting Simple ballot creation

Wizard-like interface Available on demand vTools.Voting is a Software As A Service accessible via browser. No installation is required. No webmaster involvement needed Secure, Stable, in Production 10 Oct 16, 2010 Web Conferencing Dimdim Pro

Available since 2010 Dedicated rooms for regions and sections 50 attendee capacity Just purchased by another company Being end-of-lifed October 2011 Replacement solution analysis underway Will be rolled out by Sections Congress 2011 in August 11 Oct 16, 2010

Section Chairs ACTION ITEM Send Section IMC contact information to Region 4 IMC Greg Burk [email protected] 12 Oct 16, 2010

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