Rhode Island SAT PSAT 10 Spring 2019 Implementation Session Goals Our goal today is to share the latest information about the April, 2019 administration of the SAT and PSAT 10 based on current planning. College Board and RIDE will be continuing to finalize implementation details and as more information becomes available we will share through the RIDE SAT site: http://www.ride.ri.gov/SAT Today we will provide: An overview of the paper/pencil SAT administration An overview of the digital PSAT 10 administration
An update on changes planned for 2018-19 Look for: 2 Rhode Island State Assessment Program: SAT and PSAT 10 Spring Test Administration SAT Test Dates RIDE requires the SAT with Essay to be administered to all 11th grade students who are not taking the DLM alternate assessments and PSAT 10 to eligible 10 th graders. Students taking the SAT are expected to test on April 9.
Students taking the PSAT 10 are expected to test April 9-11. Schools will have the option to administer the PSAT 10 to all students on a single day within that window or may spread students out across multiple days of the window. Accommodated Testing Window is for students with accommodations that require: testing time beyond a standard school day, separate setting or test format Primary Test Date Accommodated Testing Window Makeup Test Date SAT School Day Digital PSAT 10
April 9-22, 2019 April 9-22, 2019 April 23, 2019 April 23, 2019 Students testing during the Accommodated Testing Window listed on the April Nonstandard April are 9, 2019 9-11, Administration 2019 Report (NAR). 4 Implementation Key Dates Activities AI Code confirmation Off-Site Request Deadline
Preliminary Spring 2019 Accommodations in SSD Online Key Dates Receive SAT Coordinator Planning Kits Test Day Online Training Preadministration Materials in Schools SAT School Day December 2018 December 14, 2018 Now February 19, 2019 Late February 2019 February April 2019 Mid-March 2019 Conduct Preadministration Session Late March Early April 2019 Test Materials in Schools First week of April 2019 Test Administration Accommodated Testing Window Provide Counts of Students
Requiring SAT Makeup Testing Makeup Test Administration Last Date to Return for Scoring SAT: April 9, 2019 PSAT 10: April 9-11, 2019 April 9, 2019 April 22, 2019 April 11, 2019 SAT and PSAT 10: April 23, 2019 April 26, 2019 Whats New in 2019? Changes for 2019 PSAT 10 will be administered online (digitally) for all students except those who have a paper test listed as an accommodation in their IEP. Homeschooled Student Participation
Update school information in School Profile Parent Privacy Letter English Learner Supports: 50% Extended Time for EL Students Additional Word-to-Word Glossaries Changes for 2019 Staff titles for SAT and PSAT have changed to better align with other College Board programs Past Title Test Supervisor Associate Supervisor Test staff title changes
Hall Proctor Room proctor Current Title Test Coordinator Proctor *RIDE refers to this as the test administrator Hall Monitor Room Monitor Form names have changed as well. Past Title Supervisor Irregularity Report Supervisor Report Form (SRF) Current Title Irregularity Report Coordinator Report Form (CRF)
Staff Roles and Responsibilities Testing Staff Roles To better align roles across College Board assessments, role titles have been updated for 2019, however responsibilities have not changed. ROLE DESCRIPTION Test Coordinator Responsible for all aspects of the SAT or PSAT 10 administration at the school Services for Students with Disabilities (SSD) Coordinator(s) Ensures that accommodations for students with disabilities are properly entered into SSD Online and supports the test coordinator to oversee accommodated testing
Proctor Is the test administrator in a specific testing room Room Monitor Assists the proctor with monitoring students in the testing room Hall Monitor Keeps hallways near testing area quiet and secure on test day Technology Coordinator Manages all aspects of the digital PSAT 10 delivery Staff Requirements Test Day staff cannot be involved with paid coaching or paid SAT preparation.
Test Day staff cannot have taken the SAT within 180 days of the administration date. Any staff member, including the coordinator, who will have access to test books before test day must not have a child or member of their household taking the same College Board test in the same window at any test site. In small test centers, Test Day staff may serve multiple roles in a small test center. We recommend the Test Coordinator remain in the test room and have the additional test day staff serve the Hall Monitor. In large test centers, we recommend the proctors be in the testing rooms, with appropriate number(s) of room and hall monitors. The Test Coordinator then can float around the school, assisting with questions and
resolving any issues that may arise. Testing Staff Roles The Test Coordinator is responsible for: All aspects of the School Day administration including: Test Coordinator planning rooms and staff for test day. receiving and securing all test materials, including accommodated test materials. managing test site and staff, and supervising all activities related to testing, including accommodated
testing. collecting, packing, and returning test materials, completing test day forms and ordering makeup materials. Acting as the main contact between RIDE/College Board, including receiving emails and notices relating to SAT and PSAT 10. Identifying at least one proctor to serve as the back-up Test Coordinator Testing Staff Roles SSD Coordinator The Services for Students with Disabilities (SSD) Coordinator is responsible for:
Acting as the main contact between RIDE/College Board concerning accommodations. Accessing and printing the Nonstandard Administration Report (NAR) and assisting the test coordinator in determining rooms and staff required for administering the test with accommodations. Partnering with the test coordinator to reconcile accommodated testing materials and administer the SAT/PSAT 10 to students with accommodations. Schools may have more than one SSD Coordinator, however one person will be identified as a primary SSD Coordinator who will receive communications from RIDE/College Board. Cooperative Roles Promoting partnership to support students with disabilities Test Coordinator Responsible for planning the administration for ALL students, including those with accommodations All shipments will be addressed to the test
coordinator Responsible for returning all materials for scoring SSD Coordinator Responsible for students testing with accommodations and printing the list of students who will receive accommodations. Cooperative Responsibilities The test coordinator can enlist the help of the SSD coordinator to assist with planning the test administration for students with disabilities. Testing Staff Roles Proctor The proctor(s) is responsible for managing all activities that happen in the testing room. Each room requires one proctor. One proctor must be designated as the back-up for the test coordinator. Proctor Responsibilities
Monitor Students Maintain Fair Testing Environment Observe students Admit & Seat Complete seating chart Administer Test Enforce Policies Report irregularities Distribute tests Account for materials Read script verbatim
Time the test Testing Staff Roles Room Monitors and Hall Monitors The room monitor(s) and hall monitor(s) are responsible for assisting the test coordinator and proctors. Room Monitor Responsibilities Hall Monitor Responsibilities Help with testing site set up & admission Help with testing site set up & admission Answer questions Direct students to rooms Help distribute materials Patrol halls & report violations
Monitor Test-takers & report violations Cover for staff on breaks Before the Test Before the Test Prepare Your School Prepare Yourself Build Your Lists Plan Your Space Plan Your Staff Build Your Schedule Prepare Your Staff Prepare Your Students Prepare Your Materials Prepare Your School School Establishment RIDE provided the College Board with school delivery and contact information for testing staff based on what
was provided in the School Profile application of the School Directory. To update any missing or inaccurate information, please contact your District Data Manager. Outplacement and Out-of-State Schools: Can update their contact information in eRIDE (www.eride.ri.gov) if you have an eRIDE account and the School Profile application (this allows you to update school information). To get an account in eRIDE and access to the School Profile application, please contact Mario Goncalves at [email protected] or at 401-2228968 for assistance. Prepare Your School School Establishment While there are many roles available in the School Profile application, the following roles and contact information are essential for the SAT and PSAT 10: School Test Coordinator: If no one is assigned, the principals contact information was provided.
SSD Coordinator: If no one is assigned, the school test coordinators contact information was provided Technology Coordinator Principal School physical address for shipping test materials and reports Data Manager NOTE: Anyone who is serving as the SAT and/or PSAT10 Coordinator or SSD Coordinator must have a professional account and/or SSD account with College Board. RIDE will not create these accounts. For information on how to create a College Board professional account, please see www.ride.ri.gov/sat and click on the Test Coordinator and SSD Coordinator Accounts tab.
Prepare Your School Attending Institution (AI) Codes are required to administer College Board exams, enter student accommodations into SSD Online, and to receive materials and students exam scores. AI codes are six digit numbers that are unique to your school AI Codes Coordinators will receive confirmation of their schools AI code in December If you participated in the SAT administration last spring, or if you administer other College Board assessments, your AI code will remain the same. Test center numbers will no longer be used, even for approved off-site locations. Prepare Your School
Student Registration will be done though a file upload between College Board and RIDE. RIDE will create student registration files for all state assessments in January. Registration and Material Ordering The Enrollment Census and Special Education Census must be updated by January 18, 2019 Only students with grades 10 or 11 will be registered. Alternate Assessment students must have alternate assessment as their Testing Code in the Special Education Census so they are not registered by mistake. SAT: Pre-ID labels will be shipped to each school for all 11th grade students to be affixed to the Student Answer Sheets. Materials shipments are determined using: Students registered in the Pre-ID file for 11th
grade Students receiving accommodations requiring accommodated tests PSAT 10: Digital registrations will be created in Prepare Your School Homeschooled students may take the PSAT 10 and SAT at their local public high school at no expense to them. Scores will not be used for accountability purposes. The following information can be found at www.ride.ri.gov/sat
Process: Parents of homeschooled students must contact their school district to indicate they would like their child to take the PSAT10 or SAT. Homeschooled students will take the test in their local high school with all other students. Districts must ensure the following in order for homeschooled students to be registered correctly: Enrollment type = H (homeschooled) Enrollment record must be active Grade = 10 or 11th grade School = high school in your city or town where they will test SASID: each homeschooled student must have a valid SASID Schools must ensure that the homeschooled indicator is bubbled in box 2 of the Student Answer Sheet. Provide parents with the schools preadministration and test day schedules, parent privacy letter, and other necessary Homeschooled Students Prepare Your School Registration and Material Ordering, continued
Ordering Paper Materials for PSAT 10: Students taking the PSAT 10 who require paper/pencil edition of the test as an accommodation should contact the SAT School Day hotline and select the option for SSD to request paper materials. Ordering Paper Materials for SAT: College Board will ship a small overage of standard SAT test materials to account for any students who were not included in the initial registration file, typically students who are last minute transfers into the school, etc. Prepare Your School English learners will be able to utilize the following supports and receive collegereportable scores: approved word-to-word bilingual glossary
English Learner Supports translated test directions 50% extended time Students can use one or any of these supports in combination. Prepare Your School Use of an approved word-to-word bilingual glossary: Do not enter into SSD Online. List expanded to approximately 100 glossaries for spring 2019. English Learner Supports The approved list available at http://www.ride.ri.gov/SAT Use of translated test directions: Do not enter into SSD Online.
Available in PDF format in February 2019. Schools must print the directions for students (printed test directions will NOT come with test materials). Directions will be available in Albanian, Arabic, Bengali, Chinese (Mandarin), Gujarati, Haitian Creole, Hindi, Polish, Portuguese, Russian, Spanish, Urdu, and Vietnamese. On the fly" translations of directions can be provided by district-approved translators. Prepare Your School English Learner Supports Use of 50% extended time for EL students: 50% extended time on each section of the SAT and PSAT 10. Must sit for the entire time allotted and cannot go ahead in the test even if they are the only one testing. Needs to be identified in SSD Online beginning in January 2019. More information about the process for entering student information will be
available this winter. EL students using 50% extended time can be tested with other students using the same timing and test materials. Prepare Your School The College Board is committed to making sure that students with disabilities can take the exams with the accommodations they need. Accommodations will be entered by the SSD coordinator through our Services for Students with Disabilities (SSD) Online system. This ensures Accommodations More information about the accommodation process, along with digital options, will be available in the Accommodations and
Supports webinar on November 13. coordinators have accurate rosters to support students needing accommodations on test day. students receive correct paper materials and the correct online test experience. NOTE: In rare cases, if a submission seems to interfere with the test construct or is one that is often misinterpreted or entered by mistake, RIDE and/or the College Board may ask for additional clarification from the IEP team. Accommodations entered into SSD online will automatically be approved by College Board, with the exception noted above, and will not require documentation from the IEP to be submitted. Prepare Your School
If you are a returning SSD Coordinator, confirm your access and password to SSD Online are still active. If you are a new SSD Coordinator, you will need to request access to the SSD Online system so you are ready to enter accommodations request when the window opens. To access the system, the SSD Coordinator will need to: Accessing SSD Online Have a College Board Professional Account Complete the SSD Coordinator Form, found on www.collegeboard.org/ssd Receive an access code to link your SSD Online access to your College Board professional account. (First time only) In order to gain access, schools will need an
attending institution (AI) code. For schools who dont yet have an AI code from College Board, you can enter accommodations once you receive your AI code in December. Prepare Your School Review Student Needs If a student has accommodations that were approved by College Board in previous years, verify match the accommodations in the students current identified IEP/504. the student name, birth date, and graduation date are correct in SSD Online. For students without accommodations in SSD Online, those accommodations will need to be entered through SSD Online. For any students no longer at your school, Notate the information on the Eligibility Roster and fax the roster to (866) 360-0114. Those students will be removed from your College Board Dashboard. Update the Enrollment Census on eRIDE by
contacting your District Data Manager. Digital Alternatives for PSAT 10 There are universal tools that are available to all students testing digitally and do not need to be requested. Calculator (for Math Test Calculator only) Context Menu Expand Button Formulas Help Link Highlighter Line Reader Mark for Review Navigation Buttons Notes Questions Drop-Down List Strikethrough Student Clock Zoom In/Zoom Out Prepare Your School
A webinar about accommodations and supports will be available on November 13. For the latest information, look for updates from RIDE at: https://www.ride.ri.gov/SAT SSD Resources More information will be provided regarding: Accommodations for SAT and the digital PSAT 10 Entering accommodations into SSD Online Maintaining your dashboard in SSD Online How to enter accommodations into SSD Online after the deadline Situations such as temporary conditions caused by injury or accident Before the Test Prepare Your School Prepare Yourself
Build Your Lists Plan Your Space Plan Your Staff Build Your Schedule Prepare Your Staff Prepare Your Students Prepare Your Materials Prepare Yourself Complete the mandatory online Test Coordinators training Read the SAT School Day Coordinators manual Tasks for the Coordinator Distribute Testing Room manuals to proctors and SSD coordinator(s) for their review
Review the contents of the Coordinators Planning Kit which will arrive in late February Prepare Yourself SAT Training Online Coordinators Test Administration Training SAT test coordinators will receive an email with a link to access the mandatory online training in late January. Once accessed, the training will be available through your College Board Professional Account. Share the link with other staff, as necessary. Plan for approximately 45-60 minutes to complete. The content is divided into modules including
activities for before, during, and after test day and includes details on both standard and accommodated testing rooms. Training is mandatory for all SAT test coordinators. PSAT Training PSAT 10 test coordinators will also receive an email with link to access online training in February. Training for the digital PSAT 10 is mandatory for all PSAT 10 coordinators in Rhode Island. 35 Before the Test Prepare Your School Prepare Yourself Build Your Lists Plan Your Space
Plan Your Staff Build Your Schedule Prepare Your Staff Prepare Your Students Prepare Your Materials Build Your Lists Coordinators will locally create students lists and room rosters to use. Tasks for the Coordinator Coordinators can identify who RIDE registered in the pre-identification file. For SAT View the Roster Report in the K-12 Reporting Portal (must have Detail-level access) starting week of 2/18/19. For PSAT 10 Access TIDE starting
week of 2/18/19. More information will be available when these lists can be accessed. Coordinators will work with the SSD coordinator to understand how many students will be testing with accommodations. More information about creating rosters will be in the coordinators manuals. The Nonstandard Administration Report (NAR), which is printed from SSD Online by the SSD Coordinator, will be the roster of all students testing with accommodations. Build Your Lists
Lists ALL students receiving accommodations Grouped by students that must test on the primary day and those that can test in the accommodated window Includes what test book color and the script name the student should use Includes students testing with EL 50% extended time Nonstandard Administration Report (NAR) for SAT Available about 4 weeks prior to test day SECTION 1. Students testing on the primary date Before the Test
Prepare Your School Prepare Yourself Build Your Lists Plan Your Space Plan Your Staff Build Your Schedule Prepare Your Staff Prepare Your Students Prepare Your Materials Plan Your Space The size of cohort testing and the size of rooms used for testing will determine number of rooms needed. Options for rooms include: Planning for Testing Rooms Larger spaces, such as auditoriums and gymnasiums Smaller spaces, such as classrooms
Consider the following when choosing the location of testing rooms within the building: Rooms are separated from other classes/tests on different schedules or students taking different assessments Rooms where noise and other disruptions can be minimized when classes or other assessments break Rooms where noise and distractions from outside the building are minimized. Rooms are close to restrooms 40 Plan Your Space Seating and Furniture Requirements for SAT Use chairs with backs. Face seats in the same direction.
Place chairs directly behind those in the preceding row. Separate each student by a minimum of four feet from right to left (measure from center of desk). Ensure unimpeded access to every student by staff. Seat only one student at a table measuring six feet in length or less. Seat students at least four feet apart and facing the same direction if tables longer than six feet are used.
Provide a large, smooth writing surface, preferably desks or tables. Tablet-arm chairs must have a minimum writing surface of 12 x 15 inches. Study carrels, lapboards, language laboratory booths, and tables with partitions or dividers are not acceptable. 41 Plan Your Space Sample Seating Plans for SAT 42 Before the Test Prepare Your School Prepare Yourself Build Your Lists Plan Your Space
Plan Your Staff Build Your Schedule Prepare Your Staff Prepare Your Students Prepare Your Materials Plan Your Staff Each school should plan for one test coordinator and one SSD Coordinator. The additional staffing needed depends upon the size of the cohort testing, the number of testing rooms and the number of students in each room. Formulas are available in Coordinator Manual Check with your school/district for policies around who can act as testing staff. Some schools utilize aides, paras, substitutes, coaches.
RIDE policy on who can act as a proctor/test administrator and as monitors can be found in the Test Coordinator Handbook at this address: http://www.ride.ri.gov/InstructionAssess ment/Assessment/RICASAssessments.a spx Planning for Staffing Needs 44 Plan Your Staff Planning for Staffing Needs for SAT Every testing room needs 1 proctor. Unless your school tests only a few students, you will need additional staff to assist the coordinator.
For rooms with more than 34 students, assign room monitors to help. For every 5 testing rooms, assign 1 hall monitor. 45 Plan Your Staff Planning for Staffing Needs for SAT Scenario #1 Example: Your school is testing 100 standard juniors for SAT School Day You have 4 classrooms available with 25 students each
Therefore, you will require 6 staff: 1 test coordinator 4 proctors 1 hall monitor Test Coordinator Proctor for Room #1 Proctor for Room #2 Proctor for Room #3 Proctor for Room #4 Hall Monitor 46 Plan Your Staff Planning for Staffing Needs for SAT
Scenario #2 Example: Your school is testing 100 standard juniors for SAT School Day You could test in one large room (i.e. cafeteria or gym) Therefore, you will require 5 staff: 1 test coordinator 1 proctor 2 room monitors 1 hall monitor Test Coordinator Proctor Room Monitor Room Monitor Hall Monitor 47 Before the
Test Prepare Your School Prepare Yourself Build Your Lists Plan Your Space Plan Your Staff Build Your Schedule Prepare Your Staff Prepare Your Students Prepare Your Materials Build Your Schedule Administration Timing SAT Testing MUST be done in the morning. The administrative time below includes passing out and collecting test booklets and other test day administrative activities. It assumes that students have already participated in a preadministration session and completed the
optional questionnaire portion of the answer sheet. SAT with Essay - Standard Room (in minutes) Administrative activities Reading Test Break Writing and Language Test Math (no calculator) Test Break Math (with calculator) Test Break Book collection/ Essay distribution Essay Total (hours, minutes) 30 65 10 35 25 5 55 2 15 50 4 hours 52 minutes
Administration Timing PSAT 10 The administrative time below includes seating students, preparing the test sessions, and other test day administrative activities. It assumes that students have already participated in a preadministration session and completed the optional questionnaire portion. PSAT Administrative Activities Reading Break Writing and Language Math (no calculator) Break Math (with calculator) Total Time PSAT 10
(in minutes) 30 60 5 35 25 5 45 3 hours 25 minutes 50 Build Your Schedule School schedules may require some adjustments Lunch Periods Testing cannot be interrupted for lunch Planning the Test Day Schedule Lunches must take place after testing is complete
Students may eat snacks during breaks Bell Schedules Bells must be silenced during test administration Public Address System Announcements There should be no PA announcements during test administration 51 Build Your Schedule What is a Preadministration session? The preadministration session allows students to complete the following activities directly on their answer sheet, saving time on test day: Fill out personal information fields on the SAT answer sheet
Complete optional student questionnaire on the SAT answer sheet. Students taking the PSAT 10 will complete the optional student questionnaire online. Opt-in to Student Search Service Select up to four colleges or scholarship programs to send their SAT scores Estimated time: 45-60 minutes for SAT 25-35 minutes for PSAT 10
Build Your Schedule Plan a Preadministration Session The SAT preadministration materials shipments in midMarch will include: Student Answer Sheets Student Answer Sheet Instructions SAT School Day Student Guides PSAT 10 Student Guides Pre-ID labels (shipped separately but arriving at the same time)
Testing manual containing preadministration instructions for coordinators Parent Privacy letter for SAT Schedule preadministration session before test day for students to fill in student background information and request their four free scores sends. Affix pre-ID label to front of student SAT answer sheets before the session. Build Your Schedule Parent Privacy letter for SAT New this year and discusses how College Board uses the data students submit on the Student Answer Sheets.
Identifies the required information students must fill out Identifies optional, not-required, information that students may or may not complete. Parent Privacy Letter If students leave the optional areas blank, tests will be scored! Do not tell students or parents otherwise. One printed copy per student will be included with materials. Must be distributed to parents/guardians prior to the preadministration session.
Additional privacy information and translated parent privacy letter are also posted on RIDE SAT website. Before the Test Prepare Your School Prepare Yourself Build Your Lists Plan Your Space Plan Your Staff Build Your Schedule Prepare Your Staff Prepare Your Students Prepare Your Materials Prepare Your Staff Distribute Testing Room manuals to proctors and SSD coordinator(s) for their review Plan a time to train all of your schools test day
staff Tasks for the Coordinator Review important procedures for a successful administration Answer questions and address concerns Share the Coordinator online training with necessary staff if desired, such as the back-up coordinator and proctors, to support your training sessions Before the Test Prepare Your School Prepare Yourself Build Your Lists Plan Your Space Plan Your Staff Build Your Schedule Prepare Your Staff Prepare Your Students Prepare Your Materials Prepare Your Students
Distribute the SAT School Day Student Guide and PSAT 10 Student Guide received in your preadministration shipment to students as soon as possible. Student Preparation Students can find answers to general questions about the SAT and PSAT 10 and what to expect on test day. Distribute the Parent Letter to parents/guardians of students taking the SAT prior to testing. Share information with students about Official SAT Practice on Khan Academy for free, personalized, online SAT practice at satpractice.org.
Meet with students in advance of test day to go over important information such as when and where to report, what to bring and what not to bring on test day. Encourage students to talk with their parents and think about the colleges and scholarship programs where they might like to send their SAT scores. Prepare Your Students Official SAT Practice on Khan Academy http://satpractice.org Full Length Practice Tests Eight official practice tests, with more to come, plus study and test-taking tips Video Lessons Easy-to-follow videos explain problems step-by-step
Interactive Problems & Instant Feedback Get hints, explanations and constant progress updates to know where you stand Daily Practice App More practice available on your phone featuring questions of the day Prepare Your Students Essay Practice with the Official SAT Practice Practice Tests 1 and 2 have computer-scorable essays. Official SAT Practice on Khan Academy includes 6 additional practice essays available to print and practice but cannot be scored at this time.
The system analyzes students writing and gives specific recommendations for how to improve their writing in the three areas scored on the SAT essay: Reading, Analysis, and Writing. Students get Signal Strengths to get a sense for how well the essay is measuring against different criteria. Students can revise and rewrite to improve the essay and writing skills. An optional prewriting area is provided to outline and organize ideas. Students can view the rubric used to evaluate SAT essays.
Tips and Strategies are available to help students approach the essay task. Coach Your Students New Official SAT Practice features to help students prepare Features include: Recommended SAT Skills to focus on based on class performance Lesson Plans created by teachers for teachers available for skills in Math, Reading, and Writing Additional Khan Academy content Recent SAT activity by student Top recommended skills for practice
Upcoming SAT test date Notification if account is connected to their College Board account Individual progress by each student Questions attempted, answer choices, and correct answers Practice Test scores Before the Test Prepare Your School Prepare Yourself Build Your Lists Plan Your Space Plan Your Staff Build Your Schedule Prepare Your Staff Prepare Your Students Prepare Your Materials
Prepare Your Materials SAT Shipments Your school will receive a number of shipments related to your test administration. It is important to note that each shipment may come in multiple boxes and that materials for students testing with accommodations will arrive separately from standard materials. Shipment Contents (Not Exhaustive) Coordinator Planning Kit Sample manuals and test day forms Answer sheets, Preadministrati instruction booklets for on: Materials students, student guides, all manuals Preadministrati
Labels for each student on: Pre-ID pre-IDd at your school Labels Digital PSAT 10 shipments are still being finalized and information will be available Test Materials soon. Test books, return kits Delivery Late February Mid-March Mid-March First week of April Prepare Your Materials Preview copies of:
SAT School Day Coordinator Manual Includes information about the test day set-up, preadministration session, forms, and return of standard and nonstandard accommodated materials SAT Standard Testing Manual Includes all test day scripts and information needed by proctors in standard testing rooms SAT School Day Accommodated Testing Manual Includes test day scripts and information needed by proctors in accommodated rooms Sample Irregularity Report (IR) form Test Materials Matrix An illustration of all materials that will be shipped for the Rhode Island SAT School Day
Coordinator Planning Kit for SAT School Day Prepare Your Materials SAT Preadministration Shipment Labels will be shipped to schools for all students pre-IDd by the deadline. Schools will receive a label for each pre-IDd student to be affixed to the SAT answer sheet. For any students not included in the pre-ID file, they will grid all required fields on the answer sheet. See parent privacy letter for additional information what fields are and are not required. Answer sheets
Student Answer Sheet Instructions SAT Student Guides Parent Privacy Letter Copies of ALL manuals required to support your school, including manuals to be used by the proctors on test day. Prepare Your Materials PSAT 10 Digital Shipment The materials that arrive for the PSAT 10 will be different than for SAT.
The preadministration shipment will include any materials needed for students to complete the preadministration session online. More information about the digital shipments will be available later this winter. Prepare Your Materials Test Materials Secure test materials (test books) will be delivered approximately a week prior to test day. All testing materials will be addressed to the test coordinator. Test materials must be stored securely, once
delivered. Check contents of boxes within 24 hours of delivery using packing lists. Check materials daily until test day. Contact College Board immediately if there is a problem with your shipment see Supervisors Manual for specific instructions. Contact College Board immediately if materials show evidence of tampering. Save the boxes and return shipper labels included. They will be used to return answer sheets and test books after testing. 67 Tracking
Materials Coordinators will receive shipment tracking emails which include: Tracking numbers Summary of shipment contents Tracking emails are generated as the shipment is being prepared. Tracking numbers in the email will become valid once shipped. On Test Day Student Check In Schools can plan for either a centralized check in or room check in.
If your school utilizes a central check-in, youll check in each student against your room roster before sending them to an assigned room. If your school utilizes room check in, proctors will check in students as they arrive to their assigned testing rooms. Mark attendance on your student list/roster in pencil. Check each student in as follows: Write a P (Present) next to the name of each student who checks in. After check-in is complete, put an A (Absent) next to the name of any student who is absent. Photo ID Policy
Students are not required to supply a photo ID unless the student is unknown to the testing staff. Refer to coordinators manuals for information on valid photo IDs. A photo ID form will be available for students that cannot or do not have a photo ID. Test Security Copying and prohibited communication are the most common ways for students to obtain an unfair advantage. During testing, staff must: Watch for roaming eyes. Some students may try
to copy from a neighbor. Carefully observe students using calculators. A smart phone can be disguised as a calculator through the use of a plastic cover. Watch for signals. Students may signal across a testing room by using their hands, tapping their feet, using different colored pencils, and so on. Always note any such activities on the Irregularity Report (IR). Immediately report significant problems or events that interfere with specific testing procedures or that compromise test security. Distributing Test Materials On test day, the coordinator must count the test books: When distributing materials to proctors and SSD coordinators on test day When collecting materials from proctors and SSD coordinators and preparing them for return Ensure that your proctors account for testing materials in the testing room as instructed in their manual.
proctors must count the test books: After receiving the materials from you After distributing materials to students After collecting multiple-choice books Before they dismiss students from the testing room Distributing Test Materials Reporting Test Administration Irregularities Use the Irregularity Report (IR) to record an irregularity, including: Security incidents Misconduct Test question errors or ambiguities Other incidents or disturbances Student complaints Make sure reports are complete and explicit. Fill out just one form for each issue, even if it affects more than one student (such as mistiming).
Irregularities filed by proctors must be countersigned by the test coordinator, who should add any information that might be useful. Keep a copy of any IRs submitted should College Board require additional information during their review. They will also be useful when completing your makeup materials requests. Reporting Test Administration Irregularities What to Consider for Test Day Important Points for Coordinators Getting Organized
How will you collaborate with your SSD coordinator? How will you distribute materials to proctors? Where do you want proctors to return materials? Preadministration Session How will you inform students of their testing location, time they should arrive, etc? Will you have a central check-in or room checkin? How will you plan for electronic devices? 77 Helpful Hints Important points for Coordinators Make sure you have the printed manuals with you on test day for quick and easy reference.
If issues arise, refer to the irregularity charts to determine what to do. Remind your proctors: When distributing answer sheets be sure they are distributing the answer sheet to the correct student. After collecting test books and answer sheets, review key information to prevent delays in scoring. Check that student gridded name matches the pre-ID label. Refer to your coordinators manual for a complete list of test day activities. After the Test Coordinators Report Form (CRF) The coordinator is responsible for completing the CRF. The purpose of this form is to confirm how many
answer sheets you are returning for scoring. When testing has concluded, the test coordinator is required to count the number of answer sheets and record the number on the CRF. This form is scanned and must be completed using a No. 2 pencil. You cannot make copies of this form. A sample form is included in the coordinators manual. Confirm that your school code (AI code) is correctly prefilled in item 4its required for reporting of scores to your school, district, and/or state. Contact SAT School Day Support if your code is not correct.
Returning Test Materials For SAT, you will receive three return kits: One for all standard and nonstandard students who finish testing on the primary administration One for students testing in the accommodated window Standard and nonstandard materials can be returned together. One new return material kit for the makeup will be sent with makeup materials. For the digital PSAT 10, you will receive a return kit to return seating charts and other ancillary materials. Packing Test Materials UPS Label Pearson Label
Image of white box for returning answer sheets Packing Answer Sheets Answer sheet return bags/boxes will have two labels pre-applied: a colored label and a UPS shipping label. Refer to your coordinators manual for detailed directions on returning answer sheets. Used answer sheets and other materials needed for scoring from the primary School Day test date must be returned the day after the test. Used answer sheets for students testing in the accommodated testing window must be returned as soon as all accommodated testing is complete. Packing Test Materials TB Returns Image of loose UPS label that needs to be affixed to outside of box
Packing Test Books Reuse the boxes your test materials arrived in to return test books Loose UPS labels will be included in the shipment with the header TB Returns Apply one label of each type to each box Be sure to look for these labels when receiving your materials. They may shift to the bottom of the box during shipment. Test Materials Packing Diagrams 84 Test Materials Return Schedule The day before testing, the test coordinator will receive an email with information about the test materials pickup which will include: a UPS confirmation number along with the date and time of the pick-up information on how to change the date and time of the pick-up, if necessary or, alternate directions if UPS is not available in
your area Follow packing and addressing instructions in the manual. Prepaid shipping labels, with the correct addresses for each box, are included with the test material shipment. Errors in packing or shipping will lead to score delays for students. Refer to the contact page in the coordinator manual if you have any questions. 85 Test Materials Pickup The pre-arranged UPS delivery to pick up test materials will be arranged for the day after testing to allow for more time to organize and package testing materials after testing has completed.
If you have students testing in the accommodated window and ALL students have finished testing before the window ends: Give shipments to UPS during one of your schools regular pickups (if you have one). Call UPS to reschedule the pickup following the instructions in the pickup email. Wait until the next scheduled pickup for the makeup materials. For schools administering at an off-site location, UPS pickups will occur in the afternoon on test day to accommodate those locations where the coordinator will no longer be on-site the following day. SAT Makeup Students, not testing in the accommodated window, who miss the primary test date will test on 4/23/19. Students who have an irregularity during testing may be eligible for makeup. For example, a student who
gets sick during testing can participate in the makeup administration. Refer to the Irregularity Chart provided in the manual for details. Further details around the process for ordering makeup materials will be provided closer to test day. New SAT test books will be sent for all students testing on the makeup test date. Use the pre-labeled answer sheets, from the primary test date, for the makeup test date for students who were absent 87 PSAT 10 Makeup
Schools may test students who miss the primary test date on 4/23/19. Students will test digitally for the makeup. 88 Score Reporting All answer sheets must be shipped by 4/26/19. Answer sheets will not be scored if received late. Student Reporting Portal - centralized portal for students to access their PSAT 8/9, PSAT/NMSQT, PSAT 10, and SAT score reports. K-12 Educator Reporting Portal - centralized portal for schools, districts, states Report Center: Reporting tools allow educators to configure and run online reports, apply filters for data analysis, and print student reports Download Center: Data files available to manage
electronic score downloads manual and automatic These score reports are for SAT reporting to students and families, not for state assessment reporting or accountability. For more information about accessing and using the K-12 Educator Reporting Portal view eModules at https://satsuiteofassessments.articulate-online.com 89 Digital PSAT 10 Implementation Overview Digital Testing Portal: digitaltesting.collegeboard.org Students not designated to test in the accommodated testing window can flexibly be scheduled between April 9-11 at the schools discretion. If schools need more flexibility with the digital
testing window due to technology constraints, contact Heather Heineke at RIDE by April 1, 2019. Students that miss the primary administration will have a digital makeup on April 23. Implementation Overview Roles and Responsibilities: Technology Coordinator Each school must be assigned a technology coordinator who is accountable for setup tasks. Technology coordinators must be available for all preadministration and test day activities. They are responsible for managing all technical aspects of digital test delivery in a school, including: Setting up network configurations and ensuring connectivity meets bandwidth, content filters, and firewall requirements Ensuring schools have enough devices that meet system requirements Supporting the install of AIRs Secure Browser on testing devices Troubleshooting issues with test-taking devices and networks on test day
Check with your district to confirm you have the support and authorization to execute all technical requirements. Implementation Overview Bulk Registration College Board identifies schools who are participating in the digital administration RIDE is responsible for uploading a complete roster of your students using the College Boards bulk registration system. Your student data will be available in AIRs Test Information Distribution Engine (TIDE) platform so that you can complete all digital readiness tasks ahead of test day. State submits student data to College Board via Bulk Registration Digital Students are loaded into
AIRs TIDE platform where Test Coordinators can see and manage their information AIR Systems Test Delivery System Overview Test Information Distribution Engine (TIDE) Technical Readiness We deliver the digital PSAT 10 using the American Institutes for Research (AIR) test delivery system and supporting tools. Test Administration (TA) Interface CB Secure Browser AIR Systems Test Information Distribution Engine
(TIDE) Functions include: Managing school and user data Managing Digital Student Roster data and test registrations Monitoring digital test sessions Modifying test settings for students with accommodations Printing test tickets Test coordinators use TIDE to manage data and configure the digital PSAT 10 ahead of test day. AIR Systems Test Administration Interface (TA) Functions include: Allowing proctors to administer operational tests Approving students into the test sessions Monitoring and managing test timing Monitoring student test status
Proctors use the TA Interface to administer the digital PSAT 10. AIR Systems CB Secure Browser Functions include: Delivering test content Securing the desktop to maintain test security Collecting student responses Students use the CB Secure Browser to access and take the test. Schools are required to download and install the CB Secure Browser on all student test-taking devices. AIR Systems Schools must download the College Boards Secure Technical Readiness Browser The CB Secure Browser does not replace state testing browsers and both may be installed on the same device.
Test coordinators and proctors will use the same AIR products to administer the test: Test coordinators and other staff will need to login separately across their state and College Board AIR systems. Student data elements, test sessions, accommodation settings, and permissions for the digital PSAT 10 in TIDE may differ from your state instance. If testing the same students across state testing and the digital PSAT 10, they will be represented separately in both systems. The College Boards versions of the TA Interface and CB Secure Browser have timing functionality built in to ensure that all students receive their fully allotted testing time. Information for Schools Already Using AIR AIR Systems Test Room Devices for Proctors and Test Takers
Technical Readiness All devices must meet the system and technical requirements. Test Devices Schools must have the ability to install a secure browser client application on all test-taking devices. Desktops, laptops, iPads* and/or Chromebooks are allowed. Devices must connect to the Internet (wired or wireless). Devices must be school-owned. Devices must have power cords and battery of at least 5 hours. Each digital testing room must have a dedicated device which the proctor will use to access the TA software and to launch and monitor testing progress. Students testing with an approved assistive technology device, should pre-test the device in the Student Digital Test Preview prior to test day in order to ensure operational functionality. *NOTE: Apple iPads with a 9.7" display are allowed; Apple iPads must be 4th Generation or higher, and iPad Minis cant be used. AIR Systems Test Devices: Guidance for Determining
Bandwidth Your network should have enough bandwidth to support online testing at the required performance Technical Readiness level. Ensure that your schools network infrastructure can support these values. College Board provides a network diagnostic tool to make sure your school has the bandwidth to support the number of students expected to test at the same time. # of Students Average Estimated Bandwidth Consumed During Startup Average Estimated Bandwidth Consumed During Testing 1 8K bits/second 50
400K bits/second 250750K bits/second (0.250.75M bits/second) 100 800K bits/second 5001500K bits/second (0.51.5M bits/second) Testing Device Ratio of Devices to 802.11g WAP Ratio of Devices to 802.11n WAP 802.11g 20 40 802.11n
20 40 Mix of 802.11g and 802.11n 20 4050 (depending on the mix of wireless cards used) 515K bits/second AIR Systems School staff can use AIRs sandbox environment to simulate test day and get hands-on experience administering the digital tests in the SAT Suite of Assessments. Test Administration Practice School staff can use the TA Interface Practice site with the Student Digital Test Preview to learn how to start a test session and monitor student testing.
We recommend schools plan to incorporate this exercise into their staff training. Detailed instructions and a resource guide are available on the digital testing portal. https://digitaltesting.collegeboard.org/test-day-pl anning/test-administration-practice Students with Accommodations The digital PSAT 10 is accessible to students with disabilities. Some of the accessibility features are universal and available to all students, while other features require approval or set up by the Test Coordinator. Adjust student settings prior to test day Universal Tools Work with students ahead of test day using the Student Digital Test Preview to confirm that the students modified settings will meet their needs on test day.
Bookmark/Mark for Review Assistive Technology Calculator (Math Test Calculator section ONLY) Color Contrast Four-function Calculator (for Math Test - No Calculator section) Global Notepad Highlighter
Masking Line Reader Mouse Pointer Strikethrough/Option Eliminator Non-Embedded Accommodations Student Clock
Permissive Mode Zoom In/Out Streamline Mode Text-to-Speech/Text-toSpeech Rule Timing Zoom/Font Size Students with Accommodations Students who require different timing or breaks must be tested in separate rooms. Follow these policies for assigning rooms:
Seat students with the same type of timing and breaks together this may require multiple digital testing rooms Assign a room and a proctor separate from those used for standard testing rooms Provide appropriately configured test-taking devices and resources to support students accommodations Nonstandard Testing Rooms Proctors managing rooms for students testing with accommodations must follow the accommodated scripts included in the SAT Digital Testing Accommodated Manual. Preadministration Session If you are unable to schedule a preadministration session,
students may complete the Questionnaire on test day. We strongly recommend holding a preadministration session to complete the questionnaire section before test day. The questionnaire allows students to provide information about themselves, their school experiences, and plans for college. Technical Readiness Setup Overview Technical Readiness Get started by reviewing the technical requirements and following the Digital Preparedness Step-by-Step Guide: Part One: Technology and Setup Verification Check for Supported Operating Systems Check for Supported Web Browsers Disable Applications that Interfere with Testing Check Batteries or Power Source Disable Pop-Up Blockers on Staff Computers
Testing stations should be configured to prevent testers from easily viewing the screens of nearby testers. Providing enough space for testing devices and the use of scratch-paper and/or calculators. Lapboards are not permitted. Each room must have a: Dedicated computer for the proctor Test-taking device for each student testing Seating and Security for Digital Testing Policy Partitions Digital Testing Rooms Partitions and/or dividers between test-takers are highly recommended. Partitions must: Conceal a students writing surface or testing device from other students Not obstruct the proctors visibility of students With Partitions: no less than 3 feet apart side to side and 5 feet back to back/front to back (from center of one computer to the
center of the next). Seating Distance Seating students face-to-face Seating students facing same direction Without Partitions: no less than 4 feet apart side to side and 5 feet back to back/front to back (from center of one computer to the center of the next). Face-to-face seating is allowed ONLY with partitions. Allowed but recommend the use of partitions. Seating and Security for Digital Testing Back to Back Seating with Partitions Back to Back Seating without Partitions
Distances are measured from center to center. Seating and Security for Digital Testing Front to Back Seating with Partitions Front to Back Seating without Partitions *New for 2018-2019 Seating and Security for Digital Testing U-shape seating configurations are allowed; however, students must face outwards toward the wall and must not be seated next to each other in the connecting corner. U-Shape Seating with Partitions U-Shape Seating without Partitions Seating and Security for Digital Testing When preparing your digital testing rooms, please consider the following:
Assign at least one proctor to each testing room, up to 25 students Add two room monitors for testing rooms with 2650 students Add an additional monitor for each additional 25 test-takers Recruit at least one hall monitor, even if testing a single room of students and train the hall monitor to support the digital test proctor Number of Students Proctors Additional Room Monitors 1-25 1 0-1* 26-50 1 2
51-75 1 3 76-100 1 4 * Since each room has at least one proctor, a separate room monitor is not required but recommended. Resources Technical Readiness The College Board will send an email notification to all test coordinators with login instructions for online training. The test coordinator must complete all required training courses prior to test day and will be able to share training with staff who will be supporting the test administration. Training Courses
Digital Coordinator Training Digital Proctor Training TIDE Training Training for all staff must be completed at least two weeks prior to test day. PSAT 10 Coordinator Training Resources The College Board will ship materials necessary to support digital testing. If paper/pencil test materials are needed for students with accommodations, schools must place those orders separately with the College Board. Test Materials Delivery
Printed copies of digital testing manuals will arrive four weeks prior to test day to support a preadministration session. Any ordered paper materials for students testing with accommodations will arrive approximately a week prior to testing. Test coordinators are responsible for accepting and securing all materials per the Test Coordinator Training. All manuals for digital testing will be posted
electronically at digitaltesting.collegebo ard.org. Resources Next Steps Review the Test Day Planning and Digital Preparedness Information on the digital testing portal. Consult your technology coordinator and review the system and technical requirements together. Final Information Accessing CB Tools An Educator Professional Account is the first step! A College Board Professional Account is required for all system access. Each user creates their own account at collegeboard.org to allow for a single sign-on to the following features: College Board Reporting Portal
The school data access manager is responsible for assigning access to school and district staff. SSD Online System The school SSD Coordinator requests access from the College Board. Access request requires a principals signature. Others may also request access with the school principals approval. College Board Online Test Day Training The test coordinator will receive access from the College Board. The test coordinator may grant access to all test day staff. For additional information about setting up an Educator Professional Account, you can view an eModule at: https://satsuiteofassessments.articulate-online.c
Implementation Activities Who, What and When November 2018 through February 2019 Test Coordinator SSD Coordinator Prepare site for school day testing Plan for rooms, furniture, and staff for test day Plan for necessary schedule adjustments, including lunch, bells, and busses Apply for Accommodations (SSD Online) Attend Accommodations and Supports webinar on 11/13. Register at the RIDE SAT website. Teachers Share Official SAT Practice on Khan
Academy information with Students Implementation Activities Who, What and When February through March 2019 Test Coordinator Train coordinators and test day staff using the College Board provided online training tools. Prepare for test materials delivery and storage. Prepare for digital administration. SSD Coordinator Proctors, Room Monitors, Hall Monitors Print NAR from SSD Online Read manuals and scripts as appropriate Confirm SSD
students have the appropriate accommodations Attend/complete training Affix Pre-ID labels to SAT answer sheets Conduct preadministration session (with teachers) April 2019 Administer the Test! Thank You! Resources Practice Resources www.satpractice.org RIDE PSAT10 and SAT webpage: http://www.ride.ri.gov/SAT Implementation Handbooks (coming in early November) Links to training registrations and recorded presentations Information on who can participate Accommodations information Medical exemptions Heather Heineke, RIDE, Office of Curriculum,