Poll Managers: Election Day Activities 2018 ECAM Convention Kim Turner Assistant Secretary of State, Elections Division Pre-Election Day Duties: Poll Managers Prior to Election Day, the officials in charge of the election should have: Appointed all poll managers and alternates; Assigned each poll manager to a precinct;
Assigned each poll manager his/her duties (initializing manager, bailiff, R&R Manager, voting machine); Trained all poll managers, alternate poll managers and resolution board members; and Trained certain poll managers in the use of the voting machines. Which of the following is NOT a type of poll manager? a. b. c.
d. e. Receiving and Returning Manager Affidavit Ballot Manager Bailiff Initialing Manager Alternate Initialing Manager Logic and Accuracy (L&A) Testing of the voting machines must be completed at least how many days prior to Election Day?
a. b. c. d. e. 10 3 2 1 7
Pre-Election Day Duties: Voting Machines If using voting machines, the officials in charge of the election should have: Demonstrated the use of the voting machines in the county; Tested and inspected the voting machines at least two (2) days prior to Election Day; Sealed and secured the voting machines after testing; and Delivered the voting machines to the precincts. Pre-Election Day Duties: Ballots The printer shall deliver to the officials in charge of the election a certificate of the number of ballots
printed for each precinct and shall not print any additional ballots. Commissioners appoint one manager to receive and distribute official ballots at the precinct and return all used and unused ballots and other materials to the Election Central after the election has been held. Commissioners furnish stationery and blank forms for making returns of the election for all precincts. Pre-Election Day Duties: Ballot Boxes Officials in charge of the election obtain a sufficient number of ballot boxes and distribute
them before the opening of the polls. Officials in charge of the election schedule a time prior to the election for the Receiving and Returning Manager to pick up the election materials. Ballot boxes and supply boxes should be packed and ready for pick up. Setting up the Precinct 6:00 A.M. 7:00 A.M. Open Voting Devices
Specific poll managers are responsible for opening the voting machines. At least two (2) poll managers should be assigned to this duty and familiar with the machines. Follow opening procedures for the machines. Immediately alert Election Central if you have problems. Print and post Zero Tapes. 1 zero tape posted on the wall; 1 zero tape placed inside the memory card transport bag.
Opening Ballot and Supply Boxes Unpack ballot box and supply box. Check for: Paper ballots; Sealed absentee ballots, applications and absentee voter list; Affidavit ballot envelopes and voter information slips; Pollbook; Receipt book; Posters and signs; and, Any other supplies or materials you may need (pens, tape, office supplies).
Ballot Box/Bag After verifying the absentee ballot envelopes with applications for the precinct are enclosed, post the absentee voter list on the wall and place the sealed absentee ballot envelopes with applications back in the ballot box/bag. Replace the SEAL. All voted ballots must be kept in the sealed ballot box/bag until the polling place closes. Includes absentee, affidavit, emergency and curbside ballots. Federal and state laws require certain information
to be displayed in each polling place on Election Day. Which of the following information must be posted? a. b. c. d. e. f. Sample Ballot Instructions for affidavit voters
List of absentee voters General Information on Voting Rights All of the Above None of the Above Polling Place Signs
A sample ballot Hours during which the polling place will be open Instructions on how to cast a provisional/affidavit ballot Instructions for mail-in registrants who are unverified first-time voters General information on voting rights under federal and state law General information on prohibitions of fraud and
misrepresentation List of absentee voters Have Your Acceptable Photo ID Ready poster AG Opinion Voter ID penalty poster Sign Oath Poll managers are required to sign an oath prior to performing their duties. The oath is usually signed in the receipt book. Miss. Code Ann. 23-15-237: The managers and clerks shall be sworn by some officer present competent to administer oaths, or each may be sworn by one of the others, faithfully to perform their duties at the election
according to law, and not to attempt to guide, aid, direct or influence any voter in the exercise of his right to vote, except as expressly allowed by law. Poll Watchers In all elections, each candidate on the ballot may serve as his/her own poll watcher OR may designate in writing one (1) poll watcher for each polling place in which the candidates name appears on the ballot. In General Elections only, each political party which has a candidate on the ballot may have two (2) poll watchers for each polling place. Political parties are not entitled to poll watchers in primary or special
elections. Poll watchers are NOT permitted in the polling places during elections held solely upon referenda, local issues, school bonds or constitutional initiatives. Poll Watchers All poll watchers must have credentials, simply meaning each must be authorized in writing to act as the representative of a candidate on the ballot or of a political party which has a candidate on the ballot. Poll watchers are entitled to see and hear the manner
in which the election is conducted. Arrange each polling place in such a way as to afford poll watchers a place to sit where they may see and hear the election yet not interfere in the election process, compromise a voters privacy or intimidate a voter. Poll Watchers May: Bring copies of redacted pollbooks or voter rolls which they have purchased or otherwise obtained from the Circuit Clerks Office or the Secretary of States Office to the polling place. Bring paper, notebooks or other materials to keep notes.
Poll watchers and candidate representatives may be present at the public counting of the ballots. Challenge the qualifications of any voter attempting to cast a ballot in accordance with applicable Mississippi law. Challenge the qualifications of any absentee voter who cast an absentee ballot in accordance with applicable Mississippi law. Poll Watchers May Not: Interfere in the election process which includes, but is not limited to: Communicating with any voter,
Physically touching or handling any ballot, absentee ballot envelope, absentee ballot application or affidavit ballot envelope, Viewing or photographing the pollbooks while at the polling place, or Photographing the receipt books. Move about the polling place greeting or speaking to voters. Influence, attempt to influence or harass any voter. Campaign inside the polling place or anywhere within 150 fee of every entrance to the polling place. Poll Watchers Conduct: Enforcement and Additional Info
It is the duty of the poll manager designated as the Bailiff to enforce Mississippi laws pertaining to the conduct of poll watchers. The Bailiff must ensure poll watchers conduct themselves in accordance with Mississippi law and, if they do not, the Bailiff may cause the removal of the poll watchers. http://www.sos.ms.gov/Elections-Voting/ Documents/Poll%20Watcher%20Conduct.pdf Processing Voters 7:00 A.M. 7:00 P.M.
Processing Voters Check for voters name in the pollbook. Verify the voter is in the correct precinct. Ask voter to present an acceptable form of photo ID. Verify the picture on the presented photo ID fairly depicts the voter. Verify the name on the presented photo ID is substantially similar to the voters name as it appears in the pollbook. Write VOTED in the pollbook beside the voters name. The voter signs his/her name in the receipt book and casts his/ her ballot.
No voter is ever refused the right to vote. Voters Name NOT in Pollbook Check under maiden name or married name(s); Check for hyphenated names; Check for misspellings or unusual spellings of the voters name;
Check to see if the voter is listed under his first or middle name instead of last name; Ask for the voters address to confirm the voter is in correct precinct; or Find out when and where the voter registered to vote. Voters Name NOT in Pollbook If a voter is not in the correct precinct, direct him/her to the proper precinct, i.e., the precinct associated with the voters residence. Why? An affidavit ballot cast by a voter in the wrong precinct will not be counted.
If the voter is in the correct precinct, he/she is entitled to cast an affidavit ballot. If the voter is not registered to vote, he/she is entitled to cast an affidavit ballot but it will not be counted. Acceptable Photo ID If the voter is able to present: An acceptable form of photo identification Which fairly depicts the voter, and The name on the presented photo ID is substantially similar to the voters name as it appears in the pollbook,
THEN the voter is entitled to cast a regular ballot. Acceptable Photo ID If the voter is UNABLE to: Present an acceptable form of photo ID, or The photo on the presented ID does not fairly depict the voter, or The name on the presented ID is not substantially similar to the voters name as it appears in the pollbook,
THEN, the voter is entitled to cast an affidavit ballot. Which of the following is NOT an acceptable form of photo ID which must be presented to cast a ballot? a. b. c. d. e.
AL drivers license, issued 2/1/2010, expired 2/1/2014 LA firearms license MS drivers license, issued 2/1/2008, expired 2/1/2016 Millsaps College Student photo ID Lee County High School, Teacher Employee photo ID Acceptable Photo ID A current and valid: 1. Drivers license; 2. Photo ID card issued by any branch, department, agency, or entity of the State of Mississippi; 3. United States passport;
4. Employee photo ID card issued by any branch, department, agency, or entity of the U.S. government; 5. License to carry a pistol or revolver; 6. Tribal photo ID card; 7. Student ID card, issued by any accredited college, university or community or junior college in the State of Mississippi; 8. Mississippi Voter ID card; 9. Any photo ID issued by any branch, department, agency, or entity of the U.S. government or any state government, such as a drivers license issued by a state other than Mississippi. Photo ID presented at the polling place must be current and valid. Current has been defined by
administrative rule to mean: a. The photo ID has no expiration date at all. b. The photo ID was not issued more than 10 years prior to the date presented by the voter. c. The photo ID is not yet expired. d. The photo ID was not 10 years past its expiration date at the time it was presented by the voter. e. Both (a) and (b). Acceptable Photo ID Current means the photo ID has no expiration date or was issued no more than ten (10) years prior to
the date the ID is presented at the polling place. Valid means the photo ID does not appear to be a forgery or fake. Does the Photo on the Presented ID Fairly Depict the Voter? Poll Managers must verify the photograph on the presented ID fairly depicts the voter. If the poll manager does not believe the voter is the person depicted in the presented photo ID, the poll manager must confer with the bailiff. If the bailiff does not believe the voter is the person depicted
in the presented photo ID, the voter is entitled to vote by an affidavit ballot. If the bailiff does believe the voter is the person depicted in the presented photo ID, the voter may vote a regular election day ballot. A voters name on his photo ID is substantially similar to the voters name in the pollbook if: a. The name is a customary derivation or abbreviation of a more formal name. b. The name includes an initial or middle name. c. The voters first or middle name appears in a different
order. d. The voters last name is different because of marriage or divorce but some part of her name, address or date of birth matches. e. All of the above. Is the Name Substantially Similar? If the poll manager does not believe the voters name as it appears on the presented photo ID is substantially similar to the voters name as it appears on the poll book, the poll manager must confer with the bailiff. If the bailiff does not believe the voters name as it appears on
the presented photo ID is substantially similar to the voters name as it appears on the poll book, the voter is entitled to vote by an affidavit ballot. If the bailiff does believe the voters name as it appears on the presented photo ID is substantially similar to the voters name as it appears on the poll book, the voter may cast a regular election day ballot. Penalty for NOT Asking for Photo ID Any poll manager who fails to ask or require a voter to present an acceptable form of photo ID before casting a regular ballot shall be prosecuted for corrupt conduct.
Miss. Code Ann. 97-13-19: If any manager, clerk or any other officer whatever, assisting or engaged in conducting any election, or charged with any duty in reference to any election, shall designedly omit to do any official act required by law, or designedly do any illegal act in relation to any election, by which act or omission the votes taken at any such election in any district shall be lost, or the electors thereof shall be deprived of their suffrage at such election, or shall designedly do any act which shall render such election voice, or shall be guilty of any corrupt conduct or partiality in his official capacity at such election, he shall, upon conviction, be imprisoned, in the county jail not more than one (1) year, or be fined not more than Three Thousand Dollars ($3,000.00), or both.
A voter may cast an affidavit ballot when: a. The voters name does not appear in the pollbook. b. The voter has a religious objection to being photographed. c. The voting machines are not operational. d. (a) and (b) only. e. All of the above. Voter ID Affidavit Voters
A voter who casts an affidavit ballot because the voter could not present an acceptable form of photo ID has five (5) business days after Election Day to present an acceptable photo ID to the municipal clerk. A voter who casts an affidavit ballot because the voter has a religious objection to being photographed has five (5) business days after Election Day to sign an Affidavit of Religious Objection in the Municipal Clerks Office.
Affidavit Ballots All affidavit voters sign a separate receipt book. NO ID is written beside a photo ID affidavit voters name in the pollbook. When issuing a paper affidavit ballot, the initialing or alternate initialing manager must endorse the paper ballot by marking his/her initials on the back of the blank ballot before issuing the ballot to the voter. Provide all voters who cast an affidavit ballot with written information on how to ascertain whether the voters ballot was counted and if not counted, the reason.
All voters who vote by an affidavit ballot must receive instructions. Instructions should include contact information for the Election Commissioners (Executive Committee for Primary Elections) and/or the Circuit Clerk. HAVA Federal and State requirement.
The Election Commission must reject an affidavit ballot if: a. A voter ID affidavit voter returned to the Circuit Clerks office within 5 business days after Election Day to obtain a MS Voter ID card. b. A voter registered to vote 10 days before the date of the Election.
c. A voter moved within the county and did not update his registration within 30 days prior to Election Day, but voted by affidavit ballot in the polling place associated with his residence. d. A voter ID affidavit voter returned to the Circuit Clerks office within 5 business days after Election Day and signed an Affidavit of Religious Objection.
Voting Rules A voter may not occupy a voting booth already occupied by another voter. The voter may remain in a voting booth no longer than ten (10) minutes if no voters are waiting in line, and no longer than five (5) minutes if other voters are waiting in line. A voter may request and receive assistance in marking his/her ballot if the voter states he/she is:
a. b. c. d. e. Blind Physically Disabled Unable to Read Unable to Write All of the Above
Any person of the voters choosing may assist him/her in the marking of the ballot except: a. b. c. d. e. f. A candidate, whose name is on the ballot. Spouse of a candidate whose name is on the ballot.
Poll watcher in the polling place. Representative of the voters union or employer. All of the Above. None of the Above. Voter Assistance A voter, who affirmatively states he/she is blind, physically disabled, or unable to read or write, may request and receive assistance in marking his/her ballot from any person of the voters own choosing EXCEPT: o A candidate whose name is on the ballot, o A spouse, parent, sibling or child of a candidate whose name is on the
ballot, o A poll watcher who is observing in the polling place, o The voters employer, or agent of the voters employer, or o An officer or agent of the voters union, UNLESS, a candidate or, the spouse, parent or child of a candidate, is related to the voter within the first degree. Voter Instruction In case any voter, after entering the voting machine, shall ask for further instruction concerning the manner of voting, two (2) election officers may, if necessary, enter the booth and give him
such instructions. No manager or person assisting a voter shall, in any manner request, suggest, or seek to persuade or induce any voter to vote any particular ticket, issue or candidate. After giving instructions and before the voter casts his vote, the officers or person assisting him shall leave, and the voter shall then register his vote in secret as he may desire. Which statement is TRUE? a. A poll manager is authorized by law to allow any voter to vote by curbside. b. A curbside voter is not required to present an
acceptable form of photo ID. c. All passengers must exit the motor vehicle while a curbside voter casts his/her ballot. d. The paper ballot cast by a curbside voter is placed into an affidavit ballot envelope, then deposited into the ballot box. Curbside Voting A physically disabled voter, who drives or is driven to his/her polling place, but is unable to enter the polling place by reason of his/her physical disability, may cast his/her ballot curbside. Two (2) poll managers take the pollbook , the receipt book and
a paper ballot (with privacy sleeve) or voting device to the vehicle. If, while a voter is voting by curbside, there are less than three (3) managers present within the polling place, all voting at the poll STOPS until the managers conducting the curbside voting return. The remaining poll manager(s) shall ensure the security of the ballot box/bag, the voting devices, and any ballots and election materials. Miss. Code Ann. 23-15-541(2)(c) Curbside Voting The poll managers determine whether the voter is a qualified voter and follow the voting process.
If the ballot provided to the voter is a paper ballot, the initialing manager must initial the back of the paper ballot. Any other passengers in the motor vehicle must exit the vehicle, except any other disabled person(s), until the curbside voter has completed casting his/her ballot. The voter marks his/her ballot in secret, folds the ballot or places it in a ballot sleeve, and returns the same to the poll managers. The curbside ballot is placed directly into the sealed ballot box without delay. The ballot is NOT placed into an affidavit ballot envelope. Emergency paper ballots may be:
a. Used at any time to help alleviate long lines. b. Placed into affidavit ballot envelopes before being deposited into the ballot box. c. Initialed on the back in red ink by the Initialing or Alternate Initialing Manager. d. Manually entered into the voting machines by the poll manager(s) prior to the close of the polling place. Emergency Ballots If there is a power outage or voting machine failure, paper ballots are used until the issue is resolved.
Immediately notify Election Central. Follow the voting process. The initialing or alternate initialing manager must mark each paper emergency ballot issued to a voter with his/her initials. Deposit all voted ballots immediately into the SEALED ballot box/bag. Do not place voted emergency ballots in an affidavit ballot envelope. DO NOT ENTER THESE VOTES ON THE TSX MACHINE. Counted at Election Central after election.
Spoiled Ballots A voter who mistakenly marks a paper ballot is entitled to receive up to three (3) total ballots. If a voter makes a mistake and asks for another ballot, write Spoiled across the face of the ballot and place the spoiled ballot directly into the sealed ballot box. When all voting has stopped and as a part of your closing procedures, bundle all spoiled ballots and place into a separate strong envelope marked for spoiled ballots. Seal the envelope and return to the ballot box.
Challenged Ballots When a voters right to cast his/her ballot is challenged, the poll managers must immediately consider the validity of the challenge, giving both the challenger and the voter the opportunity to speak to the challenge. Who can challenge a voters qualifications to vote? a. b.
c. d. e. f. Candidate Political Partys Poll Watcher Another Voter in the Polling Place Poll Manager All of the Above None of the Above
Challenged Ballots Who can challenge a voter? A candidate on the ballot; A candidates representative/poll watcher; A political partys official poll watcher; Any qualified voter in that precinct; or
Any poll manager in the polling place. Challenged Ballots What are the reasons for a challenge? He/she is not a registered voter in the precinct; He/she is not the registered voter under whose name he/she has applied to vote; He/she has already voted in the election; He/she doesnt live in the precinct where he/she is registered; He/she has illegally registered to vote; He/she has taken his/her ballot from the polling place; He/she has cast an absentee ballot but is ineligible to do so; or
He/she is otherwise disqualified by law. Disenfranchising Crimes Arson Armed Robbery Bigamy Bribery Embezzlement Extortion Felony Bad Check Larceny under lease
Felony Shoplifting Forgery Larceny Murder Obtaining Money or Goods Under False Pretense Perjury Rape Robbery
Theft Timber Larceny Unlawful Taking of a Motor Vehicle Statutory Rape Carjacking Receiving Stolen Property Vote Fraud Which statement is TRUE? a. If the majority of poll managers determine a challenge
is well taken or valid, the voter casts a paper challenged ballot. b. If the majority of poll managers determine a challenge is well taken or valid, the voter casts a paper ballot, which is marked REJECTED by the poll managers. c. If the majority of poll managers determine a challenge is well taken or valid, the voter casts his ballot on the voting machine. Challenged Ballots Action I: When the poll managers unanimously determine the challenge is FRIVOLOUS,
DISREGARD the challenge and the voter casts his ballot on the voting machine. If the voter is casting a paper ballot, the ballot is initialed by the initialing (or alternate initialing) manager and the voted ballot is placed directly in the sealed ballot box. The ballot is NOT placed inside an affidavit ballot envelope. Challenged Ballots Action II: When the poll managers determine the challenge is VALID or WELL TAKEN, the voter is issued a paper ballot and the ballot is immediately REJECTED and not counted. Write Rejected on the back of the ballot.
Write the name of the voter and the reason the ballot was rejected on the back of the ballot. Place the rejected ballot directly into the sealed ballot box. When all voting has stopped and as a part of your closing procedures, bundle all rejected ballots together, making a total count of the number of rejected ballots. Place all rejected ballots in a separate strong envelope marked for rejected ballots, seal the envelope and return to the ballot box. Challenged Ballots Action III: If the poll managers are unable to make a unanimous decision, the voter is issued a paper ballot.
Write Challenged on the back of the ballot. Write the name of the voter and the reason the ballot was challenged on the back of the ballot. Place the challenged ballot directly into the sealed ballot box. When all voting has stopped and as a part of your closing procedures, bundle all challenged ballots together, making a total count of the number of challenged ballots. Place all challenged ballots in a separate strong envelope marked for challenged ballots, seal the envelope and return to the ballot box. Prohibitions at the Polls
150-Foot Rule It is unlawful for any candidate for elective office, or any representative of a candidate, to post or distribute cards, posters, or other campaign literature within 150 feet of any entrance to a building in which an election is being conducted. It is unlawful for any person to solicit signatures on any petition for a constitutional initiative within 150 feet of any polling place on any election day. Private Property If a polling place is within 150 feet of private property, the owner of the private property may post or distribute campaign literature on his/her
property. Polling places located on private property are leased to the municipality for the day of the election, wherein the 150-foot rule applies. Prohibitions at the Polls 30-Foot Rule No loitering is allowed within 30 feet of a polling place. The Bailiff is to keep the area clear of all persons except voters waiting to vote, credentialed poll watchers/candidates, and election officials. Disturbances If anyone becomes unruly or abusive, the Bailiff should ask him/her to leave. If he/she will not leave, call a local law enforcement officer. All
poll managers and persons in the voting place are to aid in keeping the peace. If law enforcement officers must handle the situation, they must leave the premise upon completion. Prohibitions at the Polls No Liquor/Alcohol All intoxicated or disorderly persons disturbing the peace by noise or violence in the polling place shall be arrested, jailed, or kept in custody. Such persons may be permitted, if they are a qualified voter, to vote while in custody. Wearing Campaign Paraphernalia
Wearing t-shirts, buttons, stickers, etc., with a candidates name or picture within 150 feet of any entrance to a polling place constitutes posting of campaign literature and is prohibited. It must be covered or removed before coming within 150 feet of any entrance to a polling place. Prohibitions at the Polls Use of Sample Ballots It is permissible for an individual voter to bring a sample ballot into the polling place for the voters own use as a reminder of the candidate(s) for whom he/she intends to vote. A voter, however, cannot be permitted to use the sample ballot as campaign literature in attempting to influence
other voters within the polling place. Other Prohibitions It is also unlawful for a candidate, or his/her authorized representative, to appear at any polling place armed or uniformed or displaying any badge or credentials except as may be issued by the managers of the precinct. Closing Procedures 7:00 PM: Anyone in line at 7:00 p.m. is entitled to vote. The bailiff stands at the end of the line at 7:00 p.m. and
announces the poll is closing. Do NOT lock the door. Closing procedures are open to the public, candidates and credentialed poll watchers. Closing the Polls 7:00 P.M. - UNTIL Processing Absentee Ballots After all voting has stopped, break the seal on the ballot box, record on the break on the seal log and remove the
absentee ballot envelopes and applications. Announce the name, address, and precinct as shown on each application. Remember the rules for CHALLENGED ballots. Absentee voters may be challenged just like in-person voters. Evaluate each application and ballot envelope. Mark each envelope either ACCEPTED or REJECTED. An absentee ballot application must bear which of the following: a.
b. c. d. Original seal of the Circuit Clerk. Original initials of the Circuit Clerk or deputy clerk. Signature of the Voter. Signature of the Circuit Clerk, deputy clerk or another individual authorized to administer oaths or witness, when applicable. e. All of the Above.
Processing Absentee Ballots Absentee Application: Check for the clerks original seal and initials (usually in the lower right hand corner). Ensure it was signed by the voter. Ensure the voters signature was acknowledged or witnessed as required by statute. If the application is not present, or is missing one (or more) of these items, mark the envelope REJECTED, with the reason written across the envelope.
Absentee Ballot Application Absentee Ballot Application Absentee Applications A COPY of an absentee ballot application will be attached to the absentee ballot envelope of a voter who is permanently disabled and automatically receives a ballot by mail each election. A COPY of a Federal Post Card Application may be attached to the absentee ballot envelope of a UOCAVA voter. The FPCA may be electronically
signed (typewritten) by the UOCAVA voter. Which of the following statements is NOT true? a. Typically, an original absentee ballot application must be attached to its respective absentee ballot envelope. b. A copy of an absentee ballot application may be attached to the absentee ballot envelope of a permanently disabled voter. c. Sometimes, it is necessary to open an absentee ballot envelope prior to Election Day
Absentee Ballot Envelopes Confirm the voter signed across the flap; Confirm the person who acknowledged or witnessed the voters signature also signed across the flap; Confirm the voters signature on the envelope (somewhat) matches the voters signature on the application; Confirm the voter is a qualified elector of the precinct; and Check the pollbook to make sure the voter did not vote in person in the polling place. No Absentee Envelope
Remember, a UOCAVA voter who returns his/her absentee ballot by email or fax will not sign an absentee ballot envelope. These ballots are placed into an envelope by the Circuit Clerks Office. A different envelope or a note from the Circuit Clerks Office should be made to alert poll managers the envelope contains a UOCAVA ballot. Absentee Ballot Envelopes If the voter: Is not a registered voter of the precinct, or The voter voted in person on Election Day, or
If any one (or more) of the items listed previously is missing, Mark the envelope REJECTED with the reason written across the envelope. If all requirements of the voter, application and envelope are met, mark the envelope ACCEPTED. Accepted Absentee Ballots If the absentee ballot envelope is marked ACCEPTED, VOTED is written in the pollbook beside the voters name, with an AB notation,
and The voters name is written in the receipt book as if he/she had voted in person. Which of the following is NOT a reason to reject an absentee ballot? a. No signature of the voter across the flap of the absentee ballot envelope (excluding UOCAVA). b. The voters signature on the envelope clearly does not match the voters signature on the application. c. No original signature of the voter on the FPCA of a UOCAVA absentee voter.
d. No application is attached or corresponds to an absentee ballot envelope. Rejected Absentee Ballots An absentee ballot must be marked REJECTED if: No application is provided with or attached to the envelope; Municipal Clerks initials or original seal are missing from the application; Voter and/or witness did not sign the application; Voter and/or witness did not sign the envelope across the flap; The voters signatures on the application and envelope clearly do not match; Voter is not a qualified elector of the precinct; Envelope is open or appears to have been opened and resealed;
Voter is not eligible to vote by absentee ballot; Voter voted in the precinct on Election Day; or, The envelope contains more than one ballot. Processing Absentee Ballots In counties using the TSX voting machines: Ballot envelopes are marked ACCEPTED or REJECTED in the precinct by the poll managers, placed in the sealed ballot box/bag, and returned unopened to Election Central. Election Officials open the ACCEPTED ballot envelopes, scan the ballots and add the scanned
totals to the vote or machine totals. Processing Absentee Ballots In counties using precinct scanners or hand-counting: Ballot envelopes are marked ACCEPTED or REJECTED in the precinct by the poll managers. The ACCEPTED ballots are opened and the ballots removed, without unfolding or examining the ballots, at the precinct by the poll managers. The ACCEPTED absentee ballots are deposited into the ballot box before hand counting/scanning any ballots from Election Day.
Poll managers for each precinct count the absentee ballots and add them to the total number of votes cast. Processing Absentee Ballots Rejected Ballots: Write the reason for rejection on the ballot envelope. Do NOT open the ballot envelope. Rejected absentee ballot envelopes are placed in a separate strong envelope, which is then placed into the ballot box, sealed and then delivered to Election Central.
Printing Results Tapes Follow the closing procedures for your respective voting machines. Read totals aloud. Sign result total tapes: post one to the wall and place a second in the secure memory card transport bag. Complete and sign all documents. Hand Counting Paper Ballots Poll Managers read aloud the names of the persons
voted for, and those names are taken down (recorded) by the designed manager. All proceedings must be in fair and full view of the voting public, including candidates and poll watchers. While poll watchers have the right to reasonably view and inspect ballots as they are taken from the box and counted, there must not be unnecessary interference, delay or encroachment upon the order of the proceedings. Paper Ballots A reporting of the total number of votes cast must be
completed in each precinct. The R/R Manager must account for all paper ballots received and returned. The total number of these ballots must equal the number originally accepted by the Receiving and Returning Manager. If the numbers do not match, the Poll Managers must write and sign a written statement under oath accounting for the discrepancy. All voted, spoiled, and unused ballots are placed in the ballot box, which must be sealed for return to Election Central.
Returning Election Materials Materials returned in the sealed ballot box include: All ballots (voted, affidavit, absentee, spoiled, challenged, rejected, and unused); R/R Manager Receipt Form; Ballot Accounting Form; Receipt Book; Zero and result total tapes (for voting machines); and Secure Memory Card Transport Bag (for voting machines). Returning Election Materials
Materials NOT placed in the sealed ballot box/bag: Pollbook(s); Payroll; Absentee voters list; and Precinct signs. Other Duties Clean up your work area. Remove all precinct signs and tape from walls. Do not throw away precinct signs. Signs are returned to Election Central in the supply box to be reused.
Lock and seal all machines, ballot boxes, and supply boxes. The Receiving and Returning Manager returns ballot and supply boxes to Election Central. True or False? 1. The voter and the person acknowledging or witnessing the voters signature must both sign the absentee ballot envelope across the flap. 2. The absentee ballot of a voter who appears in person on Election Day in his/her polling place must be rejected. 3. All absentee ballot envelopes must be marked by the poll
workers as accepted or rejected. 4. Absentee ballot envelopes not marked by the poll workers as accepted or rejected may be process by the Resolution Board. True or False? 5. An obvious mistake made by the poll workers in either accepting or rejecting an absentee ballot may be corrected by the Election Commission as a part of their canvass. 6. In a Primary Election, political parties with a candidate on the ballot may have 2 poll watchers in the polling place. 7. All voted ballots must be kept in a sealed ballot box or bag all
day until the close of the polling place. 8. In counties using the electronic pollbooks, voters may only present a MS drivers license or other form of photo ID which may be scanned by the electronic pollbooks. True or False? 9. The voters name on the presented photo ID must exactly match the voters name as it appears on the pollbook. 10. An address is required on all presented forms of photo ID. 11. A military photo ID is NOT an acceptable form of photo ID. 12. A poll watcher may view or photograph the pollbook if there are no voters present in the polling place.
13. A poll watcher may speak with voters in the polling place. 14. A candidate who is simply greeting and speaking with voters is not campaigning and may therefore stand outside the door of the polling place without regard for the 150 rule. True or False? 15. A poll manager may suggest a voter vote for particular candidate, if asked. 16. All voters are eligible to vote curbside. 17. It is against MS law for a person to collect signatures on a constitutional initiative petition within 150 feet of the entrance to a polling place.
18. Poll managers may wait until the close of the polling place to consider challenged ballots. 19. In counties using electronic pollbooks, an inactive voter may update his address at the polling place and then cast a vote on the voting machine, instead of an affidavit ballot. Contact Information Mississippi Secretary of States Office Elections Division P.O. Box 136 Jackson, MS 39205 (601) 576-2550
Elections Hotline (800) 829-6786 www.sos.ms.gov