Industrial Enginnering Dep, Sharif University of Technology

Industrial Enginnering Dep, Sharif University of Technology

PM (Project Management) International Campus Kish Sharif University of Technology Session#7 Course Description Instructor Omid Fatahi Valilai, Ph.D. Industrial Engineering Department, Sharif University of Technology Email: [email protected] , Tel: 021-6616-5706 Web site: http://sharif.edu/~fvalilai Class time Thursday 09:30~12:30-13:00~16:00- 16:30~19:30 Course evaluation

Mid-term Final exam Quiz Exercise (30%) (40%) (10%) (20%) International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 2 Course Description (Continued ) Mid-term session: 19th , Azar 1393 Reference:

Kerzner, H., Project ManagementA Systems Approach to Planning, Scheduling, and Controlling, Eighth Edition, 2003, John Wiley & Sons, Inc. Lewis, James P.; Project planning, scheduling, and Control a hands-on guide to bringing projects in on time and on budget, 2001, McGraw-Hill Project Management Institute; A Guide to the Project; Management Body of Knowledge, 5th edition, 2013, Project Management Institute, Inc. International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 3 Course Description (Continued) Course Calendar: International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 4

Course Description (Continued..) Contents: Chapter 1 - Overview Chapter 2 - Project Management GrowthConcepts and Definitions Chapter 3 - Organizational Structures Chapter 4 - Organizing and Staffing the Project Office and Team Chapter 5 - Management Functions Chapter 6 - Time Management and Stress Chapter 7 - Conflicts Chapter 8 - Special Topics

Chapter 9 - The Variables for Success Chapter 10 - Working with Executives Chapter 11 - Planning International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 5 Course Description (Continued..) Contents:

Chapter 12 - Network Scheduling Chapter 13 - Project Graphics Chapter 14 - Pricing and Estimating Chapter 15 - Cost Control Chapter 16 - Trade-off Analysis in a Project Environment Chapter 17 - Risk Management Chapter 18 - Learning Curves Chapter 19 - Modern Developments in Project Management Chapter 20 - Quality Management Chapter 21 - Contracts and Procurement Chapter 22 - Critical Chain Project Management International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 6 Chapter 6: Time Management and Stress Introduction The project management environment is extremely turbulent, and is composed of numerous

meetings, report writing, conflict resolution, continuous planning and re-planning, communications with the customer, and crisis management. Ideally, the effective project manager is a manager, not a doer, but in the "real world," project managers often compromise their time by doing both. International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 7 Chapter 6: Time Management and Stress Understanding time management The following questions should help managers identify problem areas:

Do you have trouble completing work within the allocated deadlines? How many interruptions are there each day? Do you have a procedure for handling interruptions? If you need a large block of uninterrupted time, is it available? With or without overtime? How do you handle drop-in visitors and phone calls? How is incoming mail handled? Do you have established procedures for routine work? Are you accomplishing more or less than you were three months ago? Six months ago? International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 8

Chapter 6: Time Management and Stress Time robbers The most challenging problem facing the project manager is his inability to say no There are numerous time robbers in the project management environment. These include: Incomplete work A job poorly done that must be done over Telephone calls, mail, and email Lack of adequate responsibility and commensurate authority Changes without direct notification/explanation Waiting for people Failure to delegate, or unwise delegation Poor retrieval systems

International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 9 Chapter 6: Time Management and Stress Time management forms to do" pad International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 10 Chapter 6: Time Management and Stress Time management forms daily calendar log International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 11

Chapter 6: Time Management and Stress Effective time management There are several techniques that project managers can practice in order to make better use of their time: Delegate. Follow the schedule. Decide fast. Decide who should attend. Learn to say no. Start now.

Do the tough part first. Travel light. Work at travel stops. Avoid useless memos. International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 12 Chapter 6: Time Management and Stress Effective time management There are several techniques that project managers can practice in order to make better use of their time(Cont ) :

Refuse to do the unimportant. Look ahead. Ask: Is this trip necessary? Know your energy cycle. Control telephone and email time. Send out the meeting agenda. Overcome procrastination. Manage by exception. International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 13 Chapter 6: Time Management and Stress Stress and burnout Project managers are subject to stress due to several different facets of their jobs. This can manifest itself in a variety of ways, such as:

Being tired. Feeling depressed. Being physically and emotionally exhausted. Burned out. Being unhappy. Feeling trapped. Feeling worthless. .... International Campus Kish, Sharif University of Technology PM (Project Management), Session#7 14

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