Highland Falls-Fort Montgomery Central School District

Highland Falls-Fort Montgomery Central School District

11 n 0 2 10, ucatio h c Mar d of Ed r B o a i ng t Mee Highland Fa lls-Fort Montgomer y Central School Distr ict Superinten dents Proposed D raft Annua l Budget 2011 - 201

2 Agenda Forecasting Stabilizing Planning in D S C M F HF 1st the 2 ry u t n e C Vision and Philosophy School Year

2 011- 2012 District Vision Statement t u o The mission of the District, valuing our community schools, is to provide all our students, educators, and the communities we serve with the global knowledge, cultural understanding, and skills needed to compete in the global community. b a l l a n s i e

r It d l i h c We believe it is important to: 0Provide an educational experience where our students and educators will exhibit leadership 0Provide an environment for learning and personal development 0Provide excellent teaching, supported by high quality content empowering our students to be responsible citizens 0Provide children with a safe and secure learning environment Fiscal Philosophy 0 Provide Vision Driven Instruction for All Students 0 Pursue Opportunities to Reduce Costs 0 Prioritize Expenditures for Long Range Efficiencies

0 Preserve Fiscal Sensitivity to Our Taxpayers 0 Plan to focus on Stability of Revenue Immediate Fiscal Issues 0 Governors State Budget Plan 0 NYS has a $10 billion $ deficit 0 Gap Elimination Adjustment 0 HFFMCSD highest per/pupil reduction 0 HFFMCSD $1,699; Average $1,160; Lowest $371 0 Impact Aid Formula 0 Unchanged Permanent fix linked to Reauthorization 0 Retirement Contributions by Employer Increasing 0 Race to the Top Mandates 0 Plan ahead for implementation Executive Summary of Governors Budget Proposal Foundation Aid at same level from 2009-2010 into 2012-2013 0 HFFMCSD revenue $5.7M Gap Elimination Adjustment (GEA) 0 HFFMCSD reduction of $1.9 Million Special Education cost shifts from State to local school districts

(1% tax increase Statewide) 0 HFFMCSD - example NYS School for the Deaf; $150,000 0 HFFMCSD - example Summer S.E. Tuition; $100,000 High Tax Aid remains frozen (levy relative to income) 0 HFFMCSD receives $317,500 g n i n n a l P e h t r fo e r u t

Fu Budget Prop osed Expenditure s 2011 201 2 Proposed Budget 2011 2012 Proposed Expenditures Budget-to-Budget Increase $24,667,031 2011 - 2012 $24,036,050 2010-2011 2.63% Planning and Revenue Projections Impact Aid

Unanticipated Impact Aid funds for 2010-2011 due to expedited USDOE reviews 0 Impact aid payment voucher for 2008 for $272,508 0 This is the fifth payment associated with 2008. 0 Impact aid $46,417 for 2007 (payment # 2) 0 Impact aid $240,406 for 2007 (payment #3) 0 Grand total $559,331 in a one-time additional impact aid to be used to offset the tax rate increase Planning and Revenue Projections State Aid 0 Past two year re-submissions of ST-3 data and special education authorized a revised State Aid payment. 0 $473,096 0 Adjustments of this revised State Aid payment reduce prior aid related to Transportation aid. 0 $34,485 11

Budget and Tax Rate Change Budget to Budget 2.63% Estimated Tax Rate 2.37% 12 Budget Distribution Buildings/Grounds Operations/Maintenance of Fields, Schools, Roads, Utilities Administration & Improvement Curriculum, Building-Level Administration, Staff Development Instruction Teaching, Supplies, Texts, Special Education, Instructional

Technology, Equipment, Guidance, Health, Music, Arts, Athletics, Co-Curricular Transportation District and Contract Transportation Support District Administration, Business, Audit, Legal, BOCES Administration, Board of Education, Data Processing Capital Debt Service, BAN 2011-2012 Budget Distribution by Function 7.6% Instruction 11.4% Support

5.7% Capital 6.5% 68.8% Buildings & Grounds Transportation 2011-2012 Budget Distribution by Object Salaries and Fringe Benefits Debt Service; 5.9% Textbooks; 0.3% Tuitions; 1.2% Materials and Supplies; 1.7% BOCES Services; 13.3%

Contractual/Other Materials and Supplies Tuitions Contractual/ Other; 13.7% Salaries and Fringe Benefits; 63.9% Textbooks BOCES Services Debt Service 15 ni n g r a e t L ont n e

d Stu refr o F e at t h Student Demograph ics Enrollment and Studen t Data Historical Enrollment District-wide 1300 1250 1200 1150 1100 1119

1050 1000 00 01 02 03 04 05 06 07 7.7% Decrease 08

09 2010 Historical Enrollment James I. ONeill 700 600 500 400 300 487 200 100 0 00 01 02 03

04 05 06 07 11.7% Decrease 08 09 2010 Student Diversity by Enrollment Status Chart Title 3.00% 14.00% Asian Black

59.00% 23.00% Latino/Hispanic Native A/PI White 1.00% Elementary/Intermediate Enrollment Projections and Sections by Grade Grade/Class Kindergarten 1st Grade 2nd Grade 3rd Grade 4th Grade 5th Grade 6th Grade 7th Grade 8th Grade Spec. Ed. Current Actual Demographic

Enrollment 2010-2011 2011-2012 Enrollment Enrollment Projected in Actual Budgeted Class Feb-11 Fall 2010 11-12 Budget

Sections Sections Sizes 42 65 54 58 51 62 57 46 77 13 68 60 58 59 51 64

64 49 71 12 60 42 65 54 58 51 62 57 46 12 3 3 3 3 2 3 3 2

3 1 3 2 3 3 3 2 3 3 2 1 525 556 507 26 25

Difference ESL -3.43% 0 21 21 -1 21 22 22 0 18 18 18 0 19 19 20 1 25 26 -1 20 21 21 0 19 19 19 1 23 23 -1 63 0 102 0 53 0 0 20 20 20 AIS

Totals over Previous Yr. net section changes -1 Class Sizes 30 30 14 14 14 32 33 27 27 29 29 17 17 17 31 31 28 29 15 15 16 in

g n i z es il i Stab ing Tim g Chan Budget Hist o Changes Ov er Time ry Historic Budget-Budget Increases Budget % Increase Budget Year

2011-2012 proposed $24,667,031 2.63% 2010-2011 $24,036.050 0.04% 2009-2010 $24,027,621 3.15% 2008-2009 $23,294,275 2.59%

2007-2008 $22,706,195 10.03% 2006-2007 $20,637,045 -4.81% 2005-2006 $21,679,499 10.61% 2004-2005 $19,599,615 8.43%

2003-2004 $18,076,423 10.01% 2002-2003 $16,432,453 7.21% 10 Year Average 4.99% Historic Tax Rate Increases Year Budget Budget % Increase 2011-2012 proposed

$24,667,031 2.37% 2010-2011 $24,036,050 12.50% 2009-2010 $24,027,621 11.04% 2008-2009 $23,294,275 2.60% 2007-2008

$22,706,195 2.81% 2006-2007 $20,637,045 6.30% 2005-2006 $21,679,499 4.39% 2004-2005 $19,599,615 4.17% 2003-2004

$18,076,423 5.95% 2002-2003 $16,432,453 6.97% 10 Year Average 5.9% Prior year Cost Efficiencies The Closing of HFES Eliminated Pre-K Reduced Staff

Deferred Capital and Equipment Purchases sa New tes o N nd A Few Facts Highlighted 2011-2012 Budget Good News about James I. ONeill High School JIO was rated in the top 1200

Nationally in 2010 Newsweek JIO has a pole vault State Champion ranked 3rd Nationally JIO consistently ranks 1st or 2nd in SAT results countywide In 2011 JIO has four perfect SAT scores in the Junior Class JIO ROTC was awarded the highest classification yet again Since higher standards were adopted, JIO has 98% earning a Regents

diploma 60% of JIO seniors have AP exam scores of 3 or higher and a participation rate of 46% ONeill Cohort Graduation Rate 0 June 2009 Cohort 0 June 2010 Cohort Graduation Rate 90.0% Graduation Rate 96.5% All students who started 9th grade in 2005, after 4 years All students who started

9th grade in 2006, after 4 years NYS Invests in Reform 0 Race to the Top - $696.6 million 0 School Improvement Grants - $354 million 0 Teacher Incentive Fund - $40.5 million 0 Institute for Education Sciences - $27.5 million 0 Public-Private Partnerships: Smart Scholars Early College Initiative - $12.0 million 0 Regents Research Fund - $4.0 M raised to date Facts on the Governors Proposed Budget The proposed School Aid cut is the largest ever recommended by a Governor, measured in dollar terms. 0 If districts could wipe out every cent of spending for central administration for all superintendents, assistant superintendents, business officials, their support staff and office expenses it still would not fill the hole the Governors cuts would create. 0 Every year, school districts do draw on reserves to balance their

budgets, to offset swings in state aid and minimize disruptive program reductions or tax increases. Source: NYSCOSS Data 2011 New York Statewide Program Cost Shifts 0Summer School Age Special Education $86 Million 0Private (4201) Schools $98 Million 0Room & Board Costs for Children in Residential Special Education Programs $69 Million Total $253 Million State-wide Plans for a School Property Tax Caps The bill proposed by Governor Cuomo and passed by the Senate provides as follows: If, however, the tax levy proposition is then not approved by the qualified voters, then the board of education shall adopt a budget that requires a tax levy no greater than that for the prior school year.

In other words, if voter approval is not forthcoming, school districts would not be allowed to raise their tax levy at all. This is a cap of zero percent for schools, not 2 percent or inflation, as local governments would be allowed. nge a R Long ing n Plan Expenditure s Highlighted 2011-2012 Budget 2010-2011 Technology supported by the Congressional Science Grant 0 Infrastructure Upgrades i.e. Cabling/High Speed access 0 Instructional Classroom-based Technology 0 Smart-boards, Document Cameras, Projectors, Laptops,

Student Response Systems, Video based Science Software, Web-based systems, Email server replacement 0 Staff Development, Distance Learning, Science Coach, Technology Integration, 0 Discovery Education Streaming 2011-2012 Technology supported by the Congressional Science Grant 0 Staff development for technology integration to support the 21st century skills of inquiry-based learning. 0 Expansion of the Teacher Leadership Team. 0 Implementation of external evaluation to measure student growth. 0 Additional instructional technology based on successful practices as assessed. 0 Curriculum scope and sequence in Moodle to be shared with ongoing contributions by all staff.

Moving to the 21st Century 0 The Benefits of Open Source Technology is Cost Control and Relevant Content 0 An educator-developed open content approach will yield two major benefits: cost savings and confidence in the fact that the coursework is current and relevant. 0 "Clearly the courses we have are cheaper to produce than buying textbooks," said a national source, estimating that teachers and curriculum developers earn $8,000 to $10,000 to produce one course. Open Source Pilot in High School English 0 Budgeted amount for English Textbooks $19,328 0 Develop a dynamic data base for instructional resources in Moodle 0 Identify open educational resources for High School English 0 Link content to teacher webpages for easy access

0 Install content (text and audio ) on a mobile e-reading device such as a Kindle; Each device can hold up to 3,500 titles 0 Evaluate results based on student feedback 36 Preparing for Mandated Changes in Programs and Assessments 0 New York State and Forty-four States have adopted the Common Core Standards 0 February 2011; The Partnership for Assessment of Readiness for College and Careers (PARCC) identifies NYS as a PARCC Governing Board State 0 Governing States will use the results from the PARCC assessments in their state accountability systems 37 PARCC States Governing Board States

38 Participating States PARCC Governing Board States Arizona Arkansas District of Columbia

Florida (Fiscal Agent) Georgia Illinois Indiana Louisiana Maryland Massachusetts New York Rhode Island Tennessee 39 13 Governing Board States Governing States will pilot and field test the assessment system components during the 201112, 201213 and 201314 school years And administer the new assessment system during the 2014-15 school year Governing States will use the results from the PARCC assessments in their state accountability systems The chief state school officers of the Governing States serve on the PARCC Governing Board and make decisions on behalf of the Partnership on major policies

and operational procedures Timeline & Next Steps The PARCC plan includes an ambitious timeline to develop and deploy new common assessments. PARCC states will see increasing levels of activity between now and the fall of 2014 when new assessments are fully launched 40 October 2010: Design phase begins September 2011: Development phase begins September 2012: Field testing and research and data collection begin School year 2014-15: Assessments administered in all PARCC states

Summer 2015: Achievement levels, or proficiency thresholds, are set Preparing for Mandated Changes in Programs and Assessments Engage Teachers Students Expand Enhance Standards Assessments Achievement Learning 41 Preparing for Mandated Changes in Programs and Assessments 0 Manage the infrastructure for Computer Administered

Testing for all students based on a growth model 0 Implement a base-line assessment model such as the NWEA testing to provide data to teachers for the newly required Response to Intervention Model 0 Include a staff development component to implementation Formative and Summative Assessments 0 New expenditures for BOCES (RIC) to score and share data as per Race to the Top (APPR) requirements 42 To be Continued Continue Co-Teaching Model Continue Literacy Initiative Continue Supporting Chinese Continue Parent Portal Data Video-conferencing Chinese culture taught to the Fort Montgomery Elementary students by the Highland Falls Intermediate School students. 44 Transportation Efficiencies 0 We are committed to providing safe and efficient

transportation while managing the transportation program with fiscal responsibility. 0 Student transportation is governed by the following: Board Policies, State Law, Routing Efficiencies; Contract Management. 0 Transportation Contract is increased by CPI; the estimate is 2.5% for 2011-2012 Transportation District Operated 0 Salaries 0 Employee Retirement 0 Social Security 0 Vehicle Insurance 0 Vehicle Depreciation 0 Sub Coordination 0 Administration 0 SED Filing 0 19A Certification 0 Vehicle Purchase 0 Fuel Purchase Contracted

0 State Aid 0 Competitive Bids 46 Future of School State Aid 0Holds the overall amount of Foundation Aid at last year's levels, while using more current data to re-allocate aid among districts. 0Limits the growth of expense-based aids: Growth in BOCES Aid and Transportation Aid are curtailed through the use of an allocation more focused on high need districts. 0Building Aid is not affected for 2011-12, but the Regents suggest a number of ways in which future growth could be moderated, including: 0Limiting the use of the 10% incentive aid ratio 0Eliminating the provision allowing districts to select the most favorable reimbursement rate back to 1981 0Eliminating loopholes in the calculation of aid on costs that are incidental to approved projects 0Eliminating aid for projects with a useful life of less than fifteen years 0Limiting the list of allowable projects only high priority projects will receive aid Proposed Capital Projects

0 Total Estimated Cost - $442,225 0 Total Estimated Building Aid - $246,000 0 Net Cost - $196,225 0 Impact on Budget - ZERO dollars 0 Fully funded using existing Capital Reserves with Voter Approval 0 All items rated as highest priority (#1)in the Building Condition Survey Proposed Capital Projects James I. ONeill 0 Rehab Pedestrian Bridges 0 $20,000 0 Patch Concrete Exterior 0 $11,500 0 Replace Interior Doors/ Transom 0 $150,000 0 Repair Track at ONeill

0 $92,000 0 Ventilate Parapets - HFIS 0 $35,000 0 Drainage Study - HFIS 0 $10,000 0 Fire-safety FMES 0 $3,000 0 District-wide Telephone 0 $120,725 Operations/Maintenance Equipment One 4 Wheel Drive Dump Truck with Plow $32,500 One Front Mounted Deck Mower $18,100 Two Two 44 Wheel Wheel

Drive Drive Pick-up Pick-up Trucks Trucks with with Plow Plow $23,500 $23,500 each each Total One Snow Plow One Snow Plow $3,400 $3,400 $101,000 Employer Retirement Contributions 0 For 2011-12, mandated employer contribution rates

for the Teachers Retirement System are rising from 8.62 percent of payroll, to 11.11 percent. 0 The Governors Budget Division estimates that the average employer contribution rate for the Employees Retirement System will rise from 12.1 to 16.1 percent. g in n i t cas imes e r o F ult T c i f f Di Revenue

2010-2011 Budget State Aid as Percent of Budget 45% 40% 35% 34.80% 35.60% 37.53% 38.09% Proposed Budget 32.65% 32.15% 2010-2011

2011-2012 30% 25% 20% 15% 2006-07 2007-2008 2008-2009 2009-2010 Federal Aid as Percent of Budget 45% 40% 35% 30% 27.60%

Proposed Budget 27.90% 25.60% 25% 24.30% 23.88% 23.42% 2009-2010 2010-2011 2011-2012 20% 15% 2006-2007

2007-2008 2008-2009 Local Revenue as Percent of Budget 45% 40% 43.5% 37.6% 36.6% 36.9% 37.6% 44.4% Proposed Budget 35% 30%

25% 20% 15% 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Estimated Non-Tax Revenue Revenue Items State Aid Non-Resident Tuition West Point Contract Impact Aid Interest Income Miscellaneous Revenue Health Services-Other Districts Estimated Total 2011-2012 $7,931,673 $230,800 $3,674,694 $2,100,000 $11,345 $244,208

$0 $14,192,720 Forecasting Revenue Stream Revenue Sources 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 State Aid $8,073,576 $8,744,316 $8,559,051 $7,847,265

$7,931,673 West Point Tuition $3,586,134 $3,731,360 $3,522,104 $3,635,050 $3,674,694 Impact Aid $1,957,587 $2,225,000 $2,100,000

$2,100,000 $2,100,000 Office of Economic Adjustment $1,500,000 $0 $0 $0 $0 $300,000 $250,000 $850,000

$1,200,000 USDOE Grant Fund Balance Returned to Taxpayers $0 $793,000 $560,000 2011-2012 West Point Student Enrollment Bands Student Enrollment Contract Payment $ Change % Change

Historic Band Placement 150-169 $2,784,303 170-189 $3,152,212 $199,749 6.8% 2011-2012 2010-2011 2009-2010 190-209 $3,447,192 2008-2009

210-229 $3,815,103 2007-2008 230-249 $4,110,083 ti n g s a c Fore ges Chan ted a d n Ma Contingenc

y Budget Required if Vo ters do not approve the Board of Ed Final ucation plan Contingency Budget Cap 0 The cap is prescribed in law as the lesser of 4% or 120% of the average monthly increase in the Consumer Price Index for the calendar year preceding the start of the school year 0 CPI for the 2011-2012 school budget = 1.6% 0 Accordingly, the maximum allowable increase on spending covered by a contingency budget for 2011-2012 will be 1.92% Contingency Budget Calculation

A Twice Defeated Budget Requires District to go on a Contingent Budget Subject to CPI and Administrative Caps Proposed Budget Contingent Budget Cap Difference $24,667,031 $24,497,542 ($169,489) Mandated Cuts Include Equipment, Capital Projects, Community Use of the Facilities, Ordinary student supplies in g t s a c Fore l y Fisca nsibilit o

Resp ficult if in D es Tim Tax Rate Estimated 2 0 11-2012 Estimated Tax Rate Proposed Budget Contingency Budget 2.37% Estimated Tax Increase 0.5% Estimated Tax Increase Approximate dollar value in cuts or revenue to move the 2011-2012 fiscal year

tax rate one percentage point up or down is $90,600 Estimated Tax on a typical Home Market Value $250,000 home 0 Assessed Value $130,000 in Town of Highlands 0 2010-2011 school tax $3,974 0 2011-2012 proposed budget school tax $4,069 0 $7.92 per month additional cost Budget Meeting Deliberation Dates March 11 Budget Overview March 17 Non-instructional/Instructional March 31 Budget Finalization, Tax Rate April 14

Adoption of Budget Dates to Remember April 18 Nominating Petitions for BOE Candidates to District Clerk by 5:00 p.m. April 14 Board of Education Adopts 2010-2011 Budget April 22 Property Tax Report Card due to SED April 28 Budget Available to the public at each school May 5 Public Budget Hearing 7:00 p.m. May 6 Budget Notice Mailed to Public May 10 Absentee Application Deadline if Ballot is Mailed to Voter May 16 Absentee Application Deadline if Ballot is Handed to Voter May 17 Absentee Ballots Must be Received by District Clerk by 5:00 p.m. alls F d lan ool h g i eH

Sch At th ediate rm Inte Budget Vot e& Election of Board Members Tuesday, M ay 17, 2011 6:00 a.m. 9:00 p.m. Reflections Toward the end of our budget planning, we came to truly appreciate the steps taken to reach our goals. The educators in our schools honor the work, respect the journey, and cherish the results.

In every preparation there is a lesson to be learned. With every lesson, we are all inspired to try again for a better result. That is what enlightens all of us in the district, teachers, staff, board members and administrators, knowing that we continue to learn and we do so to make a difference for the students we serve.

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