CERT - Exercise Swaps

CERT - Exercise Swaps

Exercise Swaps Community Emergency Response Team Participant Introductions Introduce yourself to the class CERT Exercise Swaps 2 Administrative Announcements

Breaks Emergency exits Restrooms Smoking policy Silence cell phones Module completion requirements CERT Exercise Swaps

3 Module Goals To prepare CERT members to design and conduct a full-scale exercise for another team To allow each team to make substantial progress on the development of an exercise plan that meets the needs of its partner team CERT Exercise Swaps

4 What You Will Learn FEMA Exercise Guidance Criteria for a WellDesigned Exercise Steps and Documents Best Practices CERT Exercise Swaps 5 Module Objectives

At the end of this module, you will be able to: Explain the value of designing, conducting, and evaluating exercises in a systematic way Explain the value of exercise swapping Explain that FEMA has developed national guidance for the design, conduct, and evaluation of exercises CERT Exercise Swaps 6 Module Objectives (contd) At the end of this module, you will be able to:

Identify the basic steps in the exercise process Create an operations-based exercise that meets the criteria of good exercise design Explain how to conduct an exercise Explain how to evaluate an exercise CERT Exercise Swaps 7 Module Materials Participant Manual To use during the training For later reference

Appendix All the documents and forms needed to plan and conduct an exercise Teams will complete much of it during training CERT Exercise Swaps 8 What Do You Think? Think about a fullscale training exercise What was valuable?

What could have been improved? CERT Exercise Swaps 9 Exercise Types Discussion-based Tabletop Functional Operations-based Drill

Competitive event Full-scale CERT Exercise Swaps 10 Exercise Participants

Facilitator Evaluator Safety Officer Players Volunteer actors Volunteer survivors Other volunteers CERT Exercise Swaps 11

What Do You Think? Think about your team. What are some advantages for your team to conducting an operations-based exercise? CERT Exercise Swaps 12 Operations-Based Exercises: Advantages Test effectiveness of plans and procedures Test new plans and procedures Practice existing skills

Learn new skills Build effectiveness and efficiency in executing plans Identify strengths, areas for improvement CERT Exercise Swaps 13 Indirect Benefits Builds team coherence Engages volunteers Demonstrates CERTs value to

community and stakeholders CERT Exercise Swaps 14 Exercise Swap Defined Two teams work together to: Develop exercise plan for partner team Conduct the planned exercise for partner team

A systematic way to partner locally CERT Exercise Swaps 15 What Do You Think? What are some benefits to a team of swapping exercises with another team? CERT Exercise Swaps

16 Benefits of Exercise Swaps CERT program will be able to conduct more exercises for its members CERT members will be able to exercise in their own service area Exercise designers will learn about another teams organization and operations CERT Exercise Swaps 17

FEMA Exercise Guidance DHS provides framework for conducting and evaluating exercises in a systematic way: Homeland Security Exercise and Evaluation Program (HSEEP) National CERT Program uses this guidance to develop materials and templates CERT Exercise Swaps 18

Advantages Of Being Systematic Improves planning Lends rigor and structure to exercises Creates a common vocabulary with other emergency planners CERT Exercise Swaps 19 Advantages Of Being Systematic (contd)

Creates data that can be collected and used by partners Identifies skills requiring additional training Allows for uniformity and easy swapping CERT Exercise Swaps 20 Activity

List the Criteria for a Well-Designed Exercise CERT Exercise Swaps 21 Steps In The Exercise Process Step 1: Assess Needs Step 2: Design an Exercise Step 3: Plan for the Exercise Step 4: Conduct the Exercise Step 5: Debrief the Exercise with a Hot Wash

Step 6: Write an After Action Report CERT Exercise Swaps Do Not Skip Steps

22 Step 1: Assess Needs Hazards What are the hazards in our community? What hazard(s) are most likely to occur? What is the impact a particular hazard may have on our community? Plans and procedures What procedures need to be practiced? What procedures have caused difficulty in the past? CERT Exercise Swaps

23 Step 1: Assess Needs (contd) Needs are the highest priority hazards that CERT might respond to and the procedures most in need of practice Needs Assessment CERT Exercise Swaps

24 Activity Conduct a Needs Assessment 30 minutes: Each team completes sections 1, 2, 3, and 4 40 minutes (20 minutes each): Partner teams share and discuss two Needs Assessments CERT Exercise Swaps 25

Step 2: Design an Exercise Exercise plan provides details for the exercise: What will be tested How it will be tested Exercise Plan CERT Exercise Swaps 26

Step 2: Exercise Objectives Objective is statement of what procedure exercise will test Should directly involve procedures that partner team identified in Needs Assessment as needing practice Should be clear, concise, and observable Objective that meets those criteria is easy for Evaluator to assess CERT Exercise Swaps 27

Step 2: Exercise Objectives (contd) Focus is on execution of a procedure, not demonstration of a skill Good verbs: Assess Evaluate Validate Test

CERT Exercise Swaps 28 Activity Write Exercise Objectives 10 minutes: Develop objectives for partner team 30 minutes (15 minutes each): Partner teams

Present objectives Get feedback and revise objectives Get written acceptance of objectives CERT Exercise Swaps 29 Step 2: Scope Type of emergency/ hazard Location Capabilities to be

practiced Participants/ Organizations Duration Exercise type CERT Exercise Swaps 30 Step 2: Scenario Brief description of events that have occurred up to time exercise begins

Sets mood for exercise and sets stage for later action CERT Exercise Swaps 31 Step 2: Scenario (contd) Key ingredients Addresses hazard identified in Needs Assessment Tests exercise objectives Provides appropriate practice opportunities for

CERT members Can be conducted in available location CERT Exercise Swaps 32 Step 2: Events and Evaluation Form for Facilitator(s) and Evaluator(s) How well did players achieve objectives and respond to unforeseen events? Contents Exercise objectives and events/messages Expected action by team

Documentation of team response CERT Exercise Swaps 33 Activity Write An Exercise Plan 20 minutes: Complete Scope Develop Scenario CERT Exercise Swaps

34 What You Learned Part 1 Reviewed exercises Types of exercises Who is involved Importance of being systematic Discussed exercise swaps How they work Benefits of doing them

Reviewed criteria for well-designed exercise Started working through 6 steps of exercise process 1. Assess Needs 2. Design an Exercise CERT Exercise Swaps 35 What You Will Learn - Part 2

Complete Step 2: Design an Exercise Work through Step 3: Plan for the Exercise Talk briefly about the final three steps: 4. Conduct the Exercise 5. Debrief the Exercise with a Hot Wash 6. Write the After Action Report CERT Exercise Swaps 36 Exercise Swaps Part 2 Community Emergency

Response Team What You Will Learn - Part 2 Complete Step 2: Design an Exercise Work through Step 3: Plan for the Exercise Talk briefly about the final three steps: 4. Conduct the Exercise 5. Debrief the Exercise 6. Write the After Action Report CERT Exercise Swaps 38

Activity Write An Exercise Plan (continued) 45 minutes: 1. Review Exercise Plan 2. Complete Events and Evaluation Form for Facilitator(s) and Evaluator(s) CERT Exercise Swaps 39 Step 3: Plan for the Exercise Step 3 plans logistics for

exercise CERT Exercise Swaps 40 What Do You Think? What are some logistical considerations when planning for an exercise? CERT Exercise Swaps 41

Step 3: Plan For The Exercise Logistics Plan Planning Considerations Site Selection and Setup Materials List

Logistics Assignments Schedule Map(s) Survivor Injury/Actor Profile Cards Briefing Guides Player Exercise Staff Lead Facilitator Logistics Plan CERT Exercise Swaps 42

Site Selection And Setup Realistic given scenario Sufficient parking Enough space Permission to use site CERT Exercise Swaps 43

Activity Develop the Logistics Plan 60 minutes: 1. Facilitator 2. Possible site 3. Materials List 4. Logistics Assignments 5. Tentative Exercise Schedule 6. 3-5 Actor Profiles CERT Exercise Swaps 44 Step 4: Conduct the Exercise

Set up the exercise site Have all players sign in Brief all players Exercise staff Team members Volunteer role-players Begin the exercise CERT Exercise Swaps 45 Step 5: Debrief the Exercise with a Hot Wash

Conduct participant hot wash to gather feedback and to reinforce learning With CERT members and role-players Immediately following exercise Reflections and feedback collected verbally Participant Feedback Forms completed and collected CERT Exercise Swaps

46 Step 5: Debrief the Exercise (contd) Conduct exercise staff hot wash to identify strengths and weaknesses Best if immediately after participant hot wash Observed CERT procedures discussed Evaluation forms collected Facilitator/Evaluator Feedback Forms completed and collected CERT Exercise Swaps

47 Step 6: Write the After Action Report Documents effectiveness of exercise Serves as basis for planning future exercises, upgrading plans, and taking corrective action

After Action Report CERT Exercise Swaps 48 What Do You Think? What are some unexpected challenges a team might encounter when conducting the exercise? How can you overcome those challenges? CERT Exercise Swaps

49 Challenges During Exercises Disruptive volunteers Inadequately prepared actors Unforeseen weather Pace too slow CERT Exercise Swaps 50 Mechanics of Exercise Swaps

Meetings and communication Roles and responsibilities Documents and information to be exchanged CERT Exercise Swaps 51 Report Your Results Provide complete Exercise Plan and After Action Report CERT to Program Manager or representative Allows other design and player teams, and

CERT program itself, to apply lessons learned from this exercise swap CERT Exercise Swaps 52 Module Summary Overview: Exercise Types, Players, and Format Steps and Documents Best Practices CERT Exercise Swaps

53

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