American Recovery and Reinvestment Act (Recovery Act)

Annual Transit Conference August 2009 Bureau of Passenger Transportation Presentation Overview FY2009 and FY2010 CTF Budgets Recovery Act Vehicle Update and Mi Deal Federal Applications

Federal and State Reviews Economic Benefit Contract Notes FY 2009 CTF Budget FY 2009 Comprehensive Transportation Fund Program Appropriations Specialized Services, $4,100,100 Freight and Port, $4,792,900 Marine Passenger, $400,000

Bus Transit Capital, $9,403,000 Transportation to Work, $4,844,000 Other Public Transportation (Municipal Credit, Vanpooling, Service Initiatives) $2,311,500 Rail Passenger, $7,300,000 Intercity Service/ Equipment, $1,875,000

Intercity Terminals, $550,000 CTF Total Program $202,200,500 Local Bus Operating, $166,624,000 FY2009 CTF Local Transit Programs Specialized Services $4,100,100 2% Local Transit Total $189,043,200

Local Bus $166,624,000 89% Other $2,311,500 1% Bus Transit Capital $9,403,000 5% Transportation to Work $4,844,000 3% Other - Municipal Credit, Service Initiatives, Vanpool

FY 2010 CTF Governors Budget Revenue Projections Declining gas tax revenue Toll credits and bond funds wont be an answer to shortfalls FY 2010 Governors Comprehensive Transportation Fund Program Appropriations Specialized Services, $3,848,100

Bus Transit Capital, $5,178,200 Transportation to Work, $4,536,400 Freight and Port, $2,732,400 Other Public Transportation Marine Passenger, $374,600 (Municipal Credit, Vanpooling, Service Initiatives) , $2,118,000 Rail Passenger, $5,667,000 Intercity Service/ Equipment, $700,000

Intercity Terminals, $150,000 Local Bus Operating, $166,624,000 CTF Total Program $191,928,700 FY2010 CTF Local Transit Programs Specialized Governors Budget Services Other $3,848,100 2% $2,118,000 1%

Bus Transit Capital $5,178,200 3% Local Transit Total $182,304,700 Transportation to Work $4,536,400 2% Local Bus $166,624,000 92% Other - Municipal Credit, Service Initiatives, Vanpool

FY2010 CTF Local Transit Programs Senate VersionSpecialized Budget Services $3,848,100 2% Other $1,423,000 1% Bus Transit Capital $2,178,200 1% Local Transit Total $174,326,300

Transportation to Work $4,536,400 3% Local Bus $162,340,600 93% Other - Municipal Credit, Service Initiatives Senate vs. Governors Budget Senate version is $7,978,400 lower for Local Transit Programs

LBO reduced by $4.3 million Bus Transit Capital reduced by $3 million Vanpool funding eliminated Local Bus Operating FY 2010 Projected Governors budget $166.6M (Senate $162.3) Statewide budgeted eligible expenses $541M Urban > 100,000 pop 29.47% Nonurban and urban < 100,000 pop 34.77%

Senate 28.64 % and 33.75 % FY2009-13 Five Year Program Local Public Transit Costs vs. Revenues Operating Expenses by Category $700,000,000 $600,000,000 $500,000,000 $400,000,000 $300,000,000 $200,000,000 $100,000,000 $0 State Share of Operating Expenses 70.00%

Urban 58.68% 60.00% 49.13% 50.00% 40.00% 39.91% 38.62% 48.90% 33.48% 32.52% 20.00%

Fuel Other State Reimbursed Expenses Insurance Wage & Fringe 34.13% 41% 30.00% 1995 2000 2005 2007 2008 Nonurban 28.73%

22.18% 28.44% 10.00% 23.94% 18.49% 0.00% 1998 2000 2005 2007

2008 1998 - 2007 actual; 2008 - 2013 projected 2010 2013 CAPITAL MATCH Capital Match FY 2009

Federal for buses $37M matched with $9.3M of mostly cash Federal for facilities - $20M matched with $5M of mostly bond funds Federal for equipment, preventive maintenace $56M matched with $11M of toll credit Some projects not yet under contract so will need to use FY 2010 match Capital Match FY 2010

Governors Budget Appropriations is $5.1M (Senate Bill $2.1M) Toll credit do not have department approval to use Bond funds Can only be used for projects that will be completed by FY 2011 This shortfall will continue into future years American Recovery and Reinvestment Act (Recovery Act) Section 5307

All urban agencies have applied MDOTs Section 1511 certifications completed 5 agencies have grants awarded Approximately $1 million was reallocated $500,000 to Saginaw (City of Promise) $500,000 to MDOT for mini-hybrids Contracts mailed in August must be executed by 9/15 Section 5311 Phase 1 application submitted

21 agencies New facility construction, facility purchase, facility improvement, replacement buses, intercity coaches, shelters, and signage $13 million 53% of local transit $s and 42% of intercity $s State/local project authorization mailed in August - must be executed by 9/15 Section 5311 Phase 2 Results of Summit

Operating assistance - highest priority need 37 percent for vehicles 28 percent for facility upgrades 28 percent for communications technology AND safety and security Section 5311 Phase 2 Preliminary strategy local transit Operating Assistance - $2.1 million - 2% increase

Upgrade of infrastructure is MDOTs priority For Remaining Capital Funds About 5% new facilities About 60% vehicles including hybrids About 25% facility upgrades including greening About 10% communications and safety/security equipment Section 5311 Phase 2 Preliminary strategy Intercity Bus Facility improvements

Motorcoach replacement Indian Trails and Greyhound Transit Investment in Greenhouse Gas and Energy Reduction (TIGGER) Discretionary program $100 million available nationwide Support transit capital projects that resulted in greenhouse gas reductions or reduced

energy use FTA should announce awards at end of fiscal year TIGGER MDOT application on behalf of: ALTRAN: hybrid electric bus Allegan: wind turbines & solar panels AATA: Ultra-light hybrid buses Blue Water: CNG compressor Clinton: facility energy reductions Jackson: hybrid buses TIGGER Other Michigan TIGGER applications:

AATA: Mini-hybrid thermal systems and hybrid electric buses BATA: Fuel cell bus CATA: Mini-hybrid thermal systems and hybrid electric buses MTA: Modifications to facilities for CNG buses and hybrid electric buses Thunder Bay: hybrid electric buses SMART: Mini-hybrid thermal systems, hydrogen hybrid, and hybrid electric buses Grants for Transportation Investment Generating

Economic Recovery (TIGER) $1.5 billion available nationwide Multi-modal discretionary program to support major capital infrastructure investments for highways, transit, aviation, and ports Will be awarded on a competitive basis to projects that have a significant impact on the Nation, a metropolitan area, or a region. Administered by the Office of the Secretary Applications are due by September 15, 2009.

TIGER MDOT application transit projects under development Urban agencies - Fisher Coachwork buses Working with RTCC on a possible Southeast Michigan Transit application Recovery Act Reporting

Section 1201 c (FTA) Periodic Section 1512 c (OMB) Quarterly Milestone Progress Report (FTA) Quarterly Congress (House Committee T & I) Monthly Special inquiries from multiple sources Recovery Act Reporting Reporting elements include: Project description and amount Project status bid, contract, spent, etc. Job information - # of jobs, hours and $ Collection of data by MDOT

Will expand milestone report format Rurals will report through MDOT also Small Urbans for the House T & I report Working with Governors office on OMB reporting agencies may report through federal system Important to submit information timely Recovery Act Reporting All recipients, subrecipients, and contractors receiving funds under ARRA must:

Obtain a DUNS number Register on the Central Contractor Registration (CCR) database Both will be used for ARRA reporting Also may need to register for the 1512 reporting DOT will send an email with instructions Recovery Act Transparency

State and federal websites all 1511 certifications list recovery projects included in TIPs and STIP Press releases Ground breaking ceremonies Recovery stories Logos on projects or for vendors Recovery Act - Transparency Recovery Act Transparency Supplier Logo

Intercity and Passenger Rail Intercity Bus Terminals New facility construction and minor upgrades underway throughout the intercity bus network

St. Ignace Battle Creek Detroit Pontiac Southfield Saginaw East Lansing Owosso Intercity Bus Terminals Phase 1 - Potential American Recovery and Reinvestment Act (ARRA) Projects

Gogebic Passenger shelters Saginaw Facility upgrades Shiawassee ADA upgrades Statewide Pathway signs MDOT Office of High Speed Rail and Innovative Projects Advancement Focal point for MDOT high speed rail funding under ARRA Also strategic planning, administrative, and operational support for all publicprivate partnerships within MDOT Joint venture of the Bureaus of Transportation Planning; Passenger

Transportation; Highway Development: Aeronautics and Freight, and Finance and Administration Office answers to Director Steudle Tim Hoeffner has been asked to head this office From the Bureau of Passenger Transportation - Al Johnson, Therese Cody and Mike Bedore on special assignment to the new office. Office will oversee our ongoing rail passenger program STATE VEHICLE CONTRACTS

State Vehicle Contracts Multiple Awards Small bus Hoekstra Transportation (El Dorado) Shepard Brothers (Coach and Equipment) Expire March, 2011 Medium bus Midwest Transit Equipment (Startrans) Hoekstra Transportation (El Dorado)

Expire May, 2011 Hybrid Small bus (cutaway) Midwest Transit Equipment (Startrans) Expire August, 2011 State Vehicle Contracts State vehicle contract/ordering information available on our state web site State Vehicle Contracts vs. Local Purchase

Medium Bus Price Hoekstra Transportation /ElDorado (International) vs. Midwest Transit Equipment/Startrans (GM) International chassis approximately $21,000 more then GM chassis Future State Vehicle Contracts Volume Purchasing MiDEAL Cooperative purchasing program: Administered by DMB

Over 150 competitively bid contracts available Allows local units of government to purchase from State contracts on the same terms, conditions and prices Average savings (based on lg. volumes) 25% Saves time spent sending out bid requests and negotiating contracts Nominal annual membership fee for Transportation Authorities: $180 MiDEAL

Features and Benefits Wide range of products and services Road salt and fuel oil

Vehicles Buses small cutaway/medium Hybrid buses coming soon Energy audits Tires Office supplies and furniture Software Lawn and garden equipment Cell phones Copiers Etc. MiDEAL How to join

Visit our website: Contacts Phone: Mary Hanses (517)335-4364 Email: [email protected] Listserv: Questions about presentation: Genevieve Hayes (517)335-4730 or [email protected] MI JumpStart

Streamlined program to provide additional staffing for Recovery Act of 2009 projects Vendors are pre-registered Provide specified skill sets Environmental specialists, auditors, IT specialists, accountants, etc. Registered vendors can provide services to state agencies

and local units of government Questions: Jacque Kuch (517)(241-0239) or FEDERAL AND STATE REVIEWS Title VI Review Remaining items Limited English Proficiency (LEP) Plan have not received from all agencies (Due 8/15/08) Title VI Plans including complaint procedures have not received from all agencies (Due 6/5/09)

Add Title VI Section to Compliance Monitoring State Management Review Remaining items Satisfactory Continuing Control Develop procedures to manage and maintain control over all FTA-funded assets Provide a list of all FTA-funded assets Maintenance

Develop a program and schedule for obtaining facility maintenance plans from all subrecipients DBE Include requirement for transit vehicle manufacturers (TVM) certification in all bid specs and that subrecipients must obtain from all successful bidders Drug and Alcohol Compliance FY 2009: October and November Reasonable Suspicion and Requirements of Service Agents Continue to provide yearly drug and alcohol training

MDOTs contract with NDI expires in December 2009 we will go out to bid this summer Procurement System Review (PSR)a PSR of MDOT this year FTA will be conducting May include site visits of some rural transit agencies Purposes of PSR:

Assist grantees to maintain efficient and effective procurement systems Ensure that its grantees expend their funds in accordance with FTA regulations Phase of PSR Assessment Phase Contract Review Phase Reporting Phase Federal Compliance Reviews

MDOT Team updating the checklists Charter, ADA, and Drug and Alcohol portions have been updated Adding new section on procurement and Title VI Revising transit letter format Planning to use new checklists beginning Oct Timely Project Completion Recovery Act significant emphasis

FTA will be meeting with MDOT quarterly on open federal grants first meeting September 30, 2009 MDOT will begin emphasizing timely completion on all contracts Majority of project authorizations extended multiple times Many capital match contracts over five years old FTA Region V wants federal grants closed more quickly MDOT considering guidelines for project completion FEDERAL

APPLICATIONS Federal Applications FY 2009 Section 5309 Earmarks submitted Section 5309 Statewide will submit in September Section 5310 submitted Section 5311 Flex submitted Section 5311 Recovery Act - submitted Section 5311 Recovery Act Flex will submit in fall

once all task forces have sent in projects Section 5307 Recovery Act - submitted Federal Applications 2010 Section 5316 JARC small urban and rural submitted Section 5317 NF small urban and rural submitted Section 5311 Operating will submit in the fall ECONOMIC BENEFIT

Economic Benefit of Transit Overall Goal: Build an Economic Analysis Model for Transit Agencies to Measure Local Economic Benefits. Model should be: Operable by Local Agencies without external consultation Scalable to fit urban to rural systems Able to Update and Replicate the Model Over

Time at Minimal Expense Able to Aggregate a Statewide Picture of Local Transit Economic Benefits Economic Benefit of Transit Phase I Completed June 2009 - Model Development and Initial Testing at The Rapid and ICTC Phase II To Start August-September, 2009. Complete by May 2010. Major Elements of Phase II include:

Local economic data collection including user surveys; local employment data; health care related data; social service data Local data analysis Develop eight in depth case studies of selected communities (based on the eight transit agency classifications in PTMS) User training CONTRACT NOTES Capital Payment Request Format

The agency must provide a cover letter requesting reimbursement for any eligible project costs. The cover letter must include: the agreement and project authorization numbers the payment request number (e.g., request #3) identification of the payment as partial or a final payment the amount to be reimbursed and, if applicable, the third party contract number Highly recommended that line item balances be included JARC and New Freedom

Farebox revenue is NOT eligible as local match for JARC and New Freedom. Therefore, the agency should back out the farebox amount from the eligible expenses using code 55008 Other Ineligible Expenses. A Cost allocation plan is required if providing other services. Method of Farebox allocation should be stated in CAP.

Cost Allocation Plan (CAP) The CAP should clearly state which expenses will be allocated and which expenses will be direct expense.

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